Take off with your career at Munich Airport NJ - Where aviation meets opportunity!
Thank your for visiting our Career Page! Munich Airport has landed in the US, and we are seeking new colleagues with top skills and qualifications for our US subsidiaries. Have a look at our current openings, you might find an interesting career that's a perfect fit for you!
About us:
Munich Airport NJ LLC, a 100% subsidiary of Munich Airport US Holding LLC, is responsible for terminal operations, facility maintenance and the management of the commercial program at the new Terminal A at EWR. Terminal A at Newark Liberty International Airport (EWR) is a modern, state-of-the art terminal which opened to commercial passenger traffic on Jan 12, 2023. The Terminal has a design capacity of approx. 14 million annual passengers and 33 common-use gates, providing generous space for a smooth journey through the building, from curbside to for check-in, security, gate holdrooms and baggage claim. The retail and food and beverage features local, national and international brands. Terminal A is the state's largest design-build project, expected to generate more than $4.6 billion in regional economic activity, create more than 23,000 job years and provide more than $1.9 billion in wages.
Operations Administrative Assistant
Newark, NJ
Full Time
Terminal Operations
Mid Level
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Munich Airport NJ LLC is an US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of the recently opened Terminal A at Newark Liberty International Airport (EWR)! We are looking for an
Administrative Assistant for the Operations Department
to join our team as soon as possible. You will be part of a big team of over 100 members across 4 Operations departments helping to create a world class travel experience with your expertise and personality.
Your Future Responsibilities
Reporting to the Vice President of Operations to provide direct administrative support to Operations Department leaders and their managers
Support HR -related functions such as timekeeping , shift rostering, handling time - off requests , onboarding coordination, and tracking training requirements
Manage department budgeting and financial reporting, including tracking expenses and preparing financial summaries
Assist with procurement processes, including vendor research, obtaining quotes, placing orders for consumables, office supplies, operational materials, and departmental needs
Manage uniform ordering and maintain backstock inventory for departmental supplies
Act as a central point of oversight for training governance, supporting departments in setting up trainings, tracking delivery and completion via the Learning Management System (LMS), and ensuring compliance with internal training policies and requirements.
Create and maintain agendas for department meetings and leadership sessions; take minutes and prepare regularly scheduled reports
Assist in the preparation and coordination of executive visits and new guests coming to the terminal
Develop presentations, spreadsheets, reports, and operational documents
Schedule conference rooms and meetings; coordinate calendars across multiple departments
Manage and update SharePoint, Teams, and other internal communication platforms
Ensure employees are kept up to date with the latest business information and company guidelines
Ensure security, integrity , and confidentiality of data and company information
Assist with company events and actively participate in the planning and execution of departmental and corporate events
Perform other duties as assigned
Your Education & Training
High school diploma or equivalent required; Associates degree in office administration or related field preferred
At least three years of office experience
Knowledge of aviation industry standards and practices a plus
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Your Skills & Experience
Extensive knowledge of office procedures
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Strong organizational and time management skills with a proven ability to meet deadlines
Exceptional attention to detail
Proficient with Microsoft Office Suite and SharePoint
Ability to manage multiple priorities in a fast-paced operational environment
Good reasons why you should become part of the airport family
Be part of the team who embraces diversity, fosters collaboration, practices mentorship, and believes in a positive and healthy work climate
Be a key part of building Munich Airport New Jersey's reputation in the US
International working environment, with growth opportunities
Attractive benefit package; Health, Vision, Dental, 401(k) Matching, LTD/STD, Life Insurance, PTO
? The base salary range for this role is $60k to $70k. Base salary is part of our total rewards package which also includes the opportunity for annual salary increases and bonuses. Employees are eligible for them and eligible dependents to enroll in medical, dental, vision and Employee Assistance Plan (EAP) benefits as of DAY 1. Employees are also eligible for our 401(k) plan, which includes a company match, after six months of service. The employer also provides life and disability insurances and leaves provided in line with NJ and federal law. Our robust time-off policy includes paid time off and 12 paid holidays. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.
Munich Airport US Holding and its subdivision Munich Airport NJ LLC are equal opportunity employers.
Munich Airport NJ LLC Terms and Conditions: 1. MANJ will only contact you via SMS to follow up on job applications and schedule interviews. 2. You can cancel the SMS service at any time. Just text "STOP" to the short code. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again. 3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at {support email address or toll-free number}. 4. Carriers are not liable for delayed or undelivered messages 5. As always, message and data rates may apply for any messages sent to you from us and to us from you. You will receive {message frequency}. If you have any questions about your text plan or data plan, it is best to contact your wireless provider. 6. If you have any questions regarding privacy, please read our privacy policy below. Privacy Policy: We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.
