Personal Assistant - (International and Domestic Travel)

The Calendar Group • United States, United States • 2h ago

Our client is seeking an experienced, resourceful, and highly adaptable Personal Assistant to join a growing PA team supporting a fast-paced global lifestyle. This role is ideal for someone who thrives in dynamic environments, enjoys extensive international travel, and can anticipate needs before they arise.

The principal maintains a demanding and constantly moving schedule with no fixed home base, requiring a candidate who is exceptionally organized, proactive, and able to operate calmly under pressure. The ideal candidate has a resourceful mentality, is comfortable with direct communication styles, and can seamlessly manage logistics, travel, and day-to-day support at the highest level.

Responsibilities

Provide high-level personal and administrative support to the principal daily

Coordinate complex domestic and international travel arrangements, including private aviation, hotels, ground transportation, visas, and itineraries

Ensure seamless travel experiences by proactively managing check-ins, accommodations, reservations, and schedule changes

Handle day-to-day requests including dining, shopping, appointments, and lifestyle coordination

Anticipate the principal's needs and resolve issues quickly and discreetly while traveling

Maintain constant communication and availability while on rotation

Coordinate with security, management, vendors, hospitality teams, and external partners as needed

Manage calendars, schedules, and last-minute logistical changes efficiently

Assist in creating structure and continuity within the growing PA team

Support operations in fast-moving and unpredictable environments with professionalism and composure

Qualifications

Prior experience as a Personal Assistant, Executive Assistant, Traveling Assistant, or similar high-level support role

Strong experience coordinating complex international travel and luxury logistics

Ability to thrive in a constantly changing, travel-heavy environment without a fixed base location

Exceptionally organized, proactive, and solutions-oriented

Calm under pressure with excellent problem-solving abilities

Comfortable working flexible hours across multiple time zones

Go to Apply

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