A private household in Newport, RI is seeking an exceptionally organized, tech-savvy Executive Personal Assistant to provide high-level, day-to-day support to the principals. This role requires superior organizational skills, polished written communication abilities, and the capacity to manage complex calendars, travel logistics, and confidential documentation. The ideal candidate is warm, professional, detail-oriented, and highly responsive, with the ability to anticipate needs and manage multiple priorities seamlessly.

Key Responsibilities

Manage principals' personal calendars, appointments, and scheduling

Continually monitor and review principals' email correspondence

Draft professional business letters and written communications

Arrange and manage all travel, including flights, hotels, drivers, car services, and detailed itineraries for principals, family, and guests

Communicate travel logistics in real time and adjust plans as needed

Maintain and organize digital and hard copy files, including medical records, registrations, itineraries, and personal documents

Manage and update the household manual to ensure accurate vendor, property, and security information

Scan and file documents

Coordinate with the property manager regarding vendor visits and household operations

Schedule and lead weekly staff meetings using monthly task calendars

Schedule and track medical appointments and prescriptions

Maintain and circulate a daily running task list (completed and pending items)

Oversee provisioning and ordering of household supplies in collaboration with staff

Assist with pet care as needed, including coordination with staff and reinforcement of routines

Provide flexible support during evenings and weekends for urgent matters or schedule changes

Qualifications

Exceptionally well-organized with strong attention to detail

Excellent written and verbal communication skills

Proficient in Microsoft Office (Outlook, Word, Excel)

Strong multitasking abilities with capacity to manage complex schedules

Discreet, trustworthy, and experienced handling confidential information

Flexible and responsive, with willingness to be available for urgent matters outside standard hours

The Calendar Group

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Executive Personal Assistant- Newport, RI