Administrative Assistant

Robert Half • Irvington, NJ • 3h ago

Description We are looking for an Administrative Assistant to support daily office operations and provide dependable service to clients, partners, and internal teams. This Long-term Contract position is best suited for someone who can balance administrative coordination, customer interaction, and accurate recordkeeping in a fast-paced, office-based environment. The ideal candidate brings experience in housing, public service, or case-related program support and is comfortable handling sensitive information with care.

Responsibilities:

Manage front office activities by greeting visitors, answering incoming calls, directing inquiries, and maintaining a detail-oriented and organized administrative environment.

Enter, update, and review client and program information in internal databases and office systems while ensuring accuracy, completeness, and timely documentation.

Provide administrative support for case-related processes, including preparing files, organizing paperwork, tracking deadlines, and following up on required documentation.

Coordinate communication with participants, landlords, and partner agencies to schedule meetings, share updates, and support ongoing program activities.

Assist with calculations, form review, and document verification to help maintain compliance with program rules and reporting requirements.

Handle sensitive records with discretion and follow established standards for confidentiality, care, and secure information management.

Support onsite operations Monday through Friday and participate in field visits or external meetings when needed as part of regular job duties.

Help resolve routine issues by responding calmly to challenging situations, addressing concerns appropriately, and escalating matters when appropriate. Requirements - Associate degree or bachelor's degree preferred; comparable relevant experience may be considered in place of formal education.

At least two years of experience supporting affordable housing, case management, public service, or closely related programs is strongly preferred.

Familiarity with housing assistance program rules, operational procedures, and administrative workflows; exposure to portability or project-based voucher programs is a plus.

Proficiency with office technology and data systems, including Microsoft Office applications; experience with specialized program software such as PHAWeb is preferred.

Strong verbal and written communication skills with the ability to interact effectively with clients, colleagues, landlords, and community partners.

Demonstrated ability to stay organized, manage multiple priorities, and meet deadlines while maintaining accurate records and documentation.

Comfortable working with numerical information, reviewing detailed paperwork, and handling situations that require tact, patience, and conflict resolution.

Relevant program certification is highly preferred, or the ability to obtain certification within three months of starting employment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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