Job title: Executive Administrative Assistant DPP
Location: Morristown, NJ
About the job
Ready to grow your skills while helping shape the future of healthcare? At Sanofi, you'll be empowered to learn, ask questions, and bring your ideas to life - all while supported by inspiring mentors and collaborative teams.
About Sanofi
We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system - and innovative pipeline - enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.
Main Responsibilities:
Executive Support
Manage complex calendars, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders
Coordinate domestic and international travel arrangements, including logistics for conferences, investigator meetings, and site visits
Prepare and process expense reports in a timely and accurate manner
Anticipate the needs of the Head of Early Development I&I and proactively address issues before they arise
Handle confidential and sensitive information with the utmost discretion
Team Support & Coordination
Provide administrative support to the I&I Early Development team, including scheduling, meeting coordination, and logistics
Organize and coordinate team meetings, off-sites, and departmental events
Maintain team distribution lists, organizational charts, and shared resources
Support onboarding activities for new team members
Track and follow up on action items from leadership and team meetings
Manage and track consultancy contracts in collaboration with contracting group
Support team in managing POs
Communications
Draft, edit, and distribute internal communications on behalf of the Head and the department
Prepare presentations, reports, and correspondence for internal and external audiences
Serve as a liaison between the Head of Early Development and internal/external stakeholders
Manage information flow and ensure timely responses to inquiries
Operational Excellence
Support the preparation of materials for governance meetings, leadership reviews, and cross-functional initiatives
Maintain organized filing systems and documentation for the department
Identify opportunities to streamline administrative processes and improve team efficiency
Partner with other Executive Assistants across R&D and the organization to ensure alignment and best practice sharing
About You
Required Qualifications:
Bachelor's degree or equivalent experience
5+ years of administrative experience, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment.
Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Experience with travel coordination and expense management systems (e.g., Concur)
High level of professionalism, discretion, and confidentiality
Preferred Qualifications:
Experience in clinical development, R&D, or a scientific environment
Familiarity with Workday, SAP, or similar enterprise systems
Experience supporting global teams across multiple time zones
Knowledge of pharmaceutical industry terminology and processes
Familiar with Sanofi internal processes
Core Competencies:
Proactive & Resourceful: Anticipates needs and takes initiative to solve problems
Detail-Oriented: Ensures accuracy and quality in all deliverables
Collaborative: Works effectively with diverse teams and builds strong relationships
Adaptable: Thrives in a fast-paced environment with shifting priorities
Professional Presence: Represents the department with poise and credibility
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
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Pursue progress , discover extraordinary
Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) !
US and Puerto Rico Residents Only
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
North America Applicants Only
The salary range for this position is:
$36.81 - $49.08
All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the LINK (https://benefits.sanofiusallwell.com/fleet/public/index/ba511bf8-5c32-4828-9861-ab985fffab90/?cid=sanofi) .
Global Terms & Conditions and Data Privacy Statement (https://www.sanofi.com/en/careers/global-terms-and-conditions/)
Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.
With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo)
As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live.
All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)
