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Working Title:
University Registrar- MnSCU Academic Supervisor 2
Institution:
St. Cloud State University
Classification Title:
MnSCU Academic Supervisor 2
Bargaining Unit / Union:
216: Middle Management Association
City:
St. Cloud
FLSA:
Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Unclassified - Unlimited Academic
Salary Range:
$34.11 - $51.28
Job Description
The Office of Records and Registration is the primary enrollment information and academic service unit for students, faculty and administrators. The Registrar is the leader of the Office of Records and Registration and is responsible for the personnel, budget, and office operations of the Office of Records and Registration. This position is responsible for managing the systems which admit and enroll students each term, student records, the monitoring and enforcement of academic policy as well as providing data interpretation which informs and supports institutional decision-making. The Registrar is a member of or leads several internal and external committees surrounding policies and enrollment management. Additionally, the Registrar is the point of contact for several agencies including the National Student Clearinghouse for enrollment and degree verification, US Dept. of Education for enrollment data, VA for issues related to military connected student enrollment and degree verification, PELSB for Teacher licensure application issues, international agencies for enrollment and degree verification and agencies/individuals related to matters of confidentiality and release of student records. This position works directly with students to resolve admission and registration issues, graduation requirements, grading and diploma questions, matters of confidentiality of student records, as well as routine information students need to function at the university. In addition, the Registrar is a primary source of student information for the general public and the position becomes involved if there is a question of access to information.
PRINCIPLE RESPONSIBILITIES
Leads, supervises, and directs Records & Registration personnel, including but not limited to which includes the supervisory functions of hiring, transferring, coaching, rewarding, promoting, assigning work, scheduling coverage, and disciplining when necessary. Administer aspects of the performance review process, create training, professional development and onboarding for area employees. Approve and monitor work hours, schedules and use of leave. Monitor the quality and timeliness of work performance of staff and take action to correct errors and address the consequences of those errors.
Priority: Essential, Percent of Time: 30%
Plan, organize, establish, direct, and evaluate student registration and record keeping functions. Develop policies and strategies for student, and university personnel for utilization of the registration system, academic records and other technology which impact university operations; Responsible for confidentiality and security requirements as related to academic records; Remain relevant of new developments related to student records and registration in higher education, business operations and technology. Collaborate with other university personnel on technology implementation, functionality and training to support business processes and university operations. Provide assistance and information to students and university personnel.
Priority: Essential, Percent of Time: 25%
Implement, maintain, and evaluate the processes and technology involved in major office functions to include, but not limited to term course and classroom scheduling, university curriculum database, registration, teacher licensure certification, graduation and diploma processing, recording of student grades and academic transcript processing, academic warning and suspension, certification of veteran's educational benefits, automated degree audit, and undergraduate admission processing. Provide assistance and information to students and university personnel.
Priority: Essential, Percent of Time: 20%
Responsible for the coordination and execution of graduation and related processes including but not limited to commencement ceremonies, graduation/degree completion, and diploma processing.
Priority: Secondary, Percent of Time: 10%
Development and implementation of the departmental budget including monitoring expenditures, analyzing variances, and ensuring alignment with institutional financial policies. Identifies opportunities for resource optimization and supports strategic planning through data-informed financial management.
Priority: Secondary, Percent of Time: 10%
Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.
Priority: Secondary, Percent of Time: 5%
Salary Range: $34.11 - $51.28/hour
Minimum Qualifications
Three years of Enrollment experience (Registrar/Admissions/Financial Aid/Advising); Doctorate degree may substitute for two years of experience; Master's degree may substitute for 18 months of experience; Bachelor's degree may substitute for one year of experience; Associate's degree may substitute for six months of experience
Experience as a supervisor, team lead, or lead worker
Extensive leadership experience in enrollment with a sophisticated understanding of student information systems, enrollment technology, and data privacy
Change management experience including the ability to work in ambiguity
Demonstrated Commitment to equity and inclusiveness; ability to bring diverse perspectives and experiences together
Strong written and oral communication skills
Demonstrated ability to remain adaptable and flexible to different situations and changes, including learning new systems and processes.
Demonstrated ability to analyze data/research and make recommendations to promote implementation of effective practices.
Preferred Qualification
Bachelor's Degree or Master's Degree in higher education administration, business administration, or related field
Experience in Records & Registration/Registrar's Office
Experience with satisfactory academic progress
Other Requirements
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 30 pounds.
Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship. Employees must maintain work authorization without sponsorship for the duration of their appointment.
Documents Needed to Apply
Resume/CV
Cover Letter
Unofficial Transcripts (Official transcripts will be required at time of employment)
Work Shift (Hours / Days of work)
Monday-Friday, 8:00am-4:30pm
Working conditions are primarily in an office setting. Travel to other sites, occasional evening and weekend work, and occasional overnight travel are required.
About
The successful candidate will share St. Cloud State's commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU's It'sTime (https://www.stcloudstate.edu/its-time.aspx) strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system's Equity 2030 initiative (https://www.minnstate.edu/equity2030/index.html) . SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.
Employment for this position is covered by the collective bargaining agreement for the Middle Management Association (MMA) at Middle Management Association - (MMA) (https://mmamn.org/)
St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Interim Title IX Coordinator at St. Cloud State University is Judith Siminoe. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
04-22-2026
Position End Date:
Open Date:
03-17-2026
Close Date:
03-27-2026
Posting Contact Name:
Renee Denise Bertram
Posting Contact Email:
rdbertram@stcloudstate.edu
