Back to Jobs search

Executive Assistant to Executive Vice President

CentraCare • Saint Cloud, MN • 1h ago

Job Shift: Day

Assignment Category: Full-time regular

Hours per Pay Period: 80

Work From Home 100%: No

Pay Ranges: 30.65-45.98

Job Identification: 230069

Job Category: Administrative Support

Job Schedule: Full time

Find your purpose as the Executive Assistant to the Executive Vice President at CentraCare! As the Executive Assistant to the EVP you would be r esponsible for providing and overseeing administrative support to the Chief Clinical Officer (CCO), Executive Director of Advanced Practice and Senior Director of the Clinical Partner Office. The Executive Assistant provides enterprise-level administrative coordination supporting clinical operations, quality/safety initiatives, clinician workforce activities, and systemwide priorities.

Schedule:

Full-time 80 hours every 2 weeks

Mon-Fri 8:00a-4:30p (frequent need for 7a meetings and occasional need for early evening meetings)

Onsite at the St. Cloud Hospital; Hybrid options available after successful in office training

Pay and Benefits:

Starting pay begins at $30.65 per hour; exact wage determined by years of related experience

Pay range: $30.65 - $45.98 per hour

Tuition reimbursement and college grant programs available

Full-time benefits (https://jobs.centracare.com/us/en/benefits) : medical, dental, PTO, retirement, employee discounts and more!

Qualifications:

Minimum of 5 years' experience in a similar senior-level executive administrative position.

Graduate of a post-high-school administrative assistant program and/or BA degree preferred.

Experience with meeting agenda planning and minute-taking.

High level typing proficiency.

Real-time documentation proficiency using digital tools.

Must have excellent organizational skills and proven communication skills.

Ability to handle sensitive and confidential clinical, operational, and personnel information with discretion.

Experience in a health system or large integrated care environment strongly preferred.

Experience supporting senior clinical executives or system-level leaders.

Core Functions:

Liaison & Communication

Serves as the liaison for the Chief Clinical Officer (CCO) and enterprise clinical leadership teams, providing two-way communication for people at all levels and departments.

Responsible for managing CCO's relationships with internal and external constituents, including community partners, regulatory bodies, and professional organizations. Supports preparation of materials for external engagements.

Correspondence & Materials Preparation

Initiates and prepares correspondence, reports and presentations on behalf of the Chief Clinical Officer (CCO).

Prepares summaries, briefings, and supporting documents for enterprise initiatives related to quality, safety, access, clinician workforce, and care delivery.

Handles and screens incoming calls, e-mails, correspondence, and visitors; escalates STAT matters appropriately.

Committee, Governance & Follow-Up Support

Takes minutes, prepares agendas, and coordinates logistical support for assigned committees.

Provides support for clinical meetings, including quality/safety councils, clinical partner office meetings and meetings requested by the Executive Director of Advanced Practice.

Manages action-item tracking and structured follow-up ("rounding-to-resolution"), ensuring closure of items and documentation of outcomes.

Calendar & Priority Management

Responsible for coordinating and managing the Chief Clinical Officer's (CCO) calendar, including assembling appropriate materials for meetings. Supports calendar management for Executive Director of Advanced Practice and the Senior Director of the Clinical Partner Office.

Prioritizes complex, multistakeholder scheduling aligned to enterprise operational and strategic priorities.

File & Information Management

Maintains files for Chief Clinical Officer (CCO) and associated enterprise clinical teams.

Ensures secure handling of sensitive operational, clinical and governance information.

Project & Analytical Support

Responsible for managing projects assigned by CCO, Advanced Practice Executive Director and Senior Director of Clinical Partner Office.

Participates in the coordination of Daily Safety Check in for the St. Cloud Hospital and CentraCare System if needed.

Enterprise & Academic Coordination

Supports meetings, communications, and documentation related to academic affairs, education, and research integration, in alignment with the CCO's portfolio.

Technology & Digital Health Support

Demonstrated proficiency with Microsoft Office applications.

Preferred experience supporting digital health workflows, data dashboards, or clinical informatics tools.

General Support

Coordinates travel arrangements for the CCO, Executive Director of Advanced Practice, Senior Director of Clinical Partner office including the submission of expense reports.

Responsible for providing administrative support to any executives in the Administration area, as needed.

Responsible for UKG auditing for relevant team members.

Responsible to participate in shared work responsibilities within the Administration area.

Other duties as assigned.

CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.

Similar Jobs

Administrative Assistant

Sevita • Sartell, MN • 1d ago

Management & Administrative

Northway Academy ,a part of the Sevita family , provides center-based Applied Behavioral Analysis (ABA) services to individuals with Autism Spectrum Disorder and related disabilities. Here we believe every person has the...

1d ago

Go to Apply

Account Manager

Liberty Paper Inc • Becker, MN • 1d ago

Management & Administrative

Description As an Account Manager withLiberty Paper,you will be dedicated to growing the market share of our DreamWorks Coating Solution Division of business. You will manage a defined territory of distribution and direc...

1d ago

Go to Apply

Specialty Scheduling Assistant | Endocrinology

CentraCare • Saint Cloud, MN • 3d ago

Management & Administrative

Job Shift: Day Assignment Category: Casual w/o accruals Hours per Pay Period: Casual Work From Home 100%: No Pay Ranges: 17.71-26.54 Job Identification: 230049 Job Category: Administrative Support Job Schedule: Part time...

3d ago

Go to Apply

Receptionist

Twin City Staffing LLC • Maple Lake, MN • 5d ago

Management & Administrative

Twin City Staffing is hiring a Receptionist for a trusted manufacturing company in Maple Lake! This role is perfect for a professional who enjoys a variety of tasks, from managing visitor relationships to supporting dail...

5d ago

Go to Apply

14038 - Kelly Education Recruiter - Virtual within St. Cloud, MN area

Kelly Services • Saint Cloud, MN • 1w ago

Management & Administrative

Together we change lives. Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless. No matter where you are in your career journey you can apply your knowledge and...

1w ago

Go to Apply

Associate Director of Student Accessibility Services-MSUAASF Range C

Minnesota State • Saint Cloud, MN • 2w ago

Management & Administrative

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Associate Director of Student Accessibility Services-MSUAASF Range C Institution: St. Cloud State University Clas...

2w ago

Go to Apply

Product Marketing Manager

Robert Half • Cold Spring, MN • 2w ago

Management & Administrative

Description We are looking for a strategic and results-driven Product Marketing Manager to join our team in Cold Spring, Minnesota. In this role, you will act as the vital link between customer needs and internal teams,...

2w ago

Go to Apply

Distribution Clerk (3rd Shift)

LUXOTTICA OF AMERICA INC • Saint Cloud, MN • 2w ago

Management & Administrative

Requisition ID:919565 Store #:E00716 LOG - Dist - General StJos Position:Full-Time Total Rewards:Benefits/Incentive Information If you've worn a pair of glasses, we've already met. We are a global leader in the design, m...

2w ago

Go to Apply

Help Desk/Desktop Support Analyst

Robert Half • Maple Lake, MN • 2w ago

Management & Administrative

Description We are looking for a skilled Help Desk/Desktop Support Analyst to join our team in Annandale, Minnesota. This role offers an excellent opportunity to provide IT support while working in a collaborative enviro...

2w ago

Go to Apply

Operations Manager

CVS Health • Saint Cloud, MN • 2w ago

Management & Administrative

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.