Sr. Administrative Specialist - Raritan, NJ
Kelly Services is currently seeking a Sr. Administrative Specialist at one of our Global clients in Raritan, NJ. This role is a full-time, fully benefited position.
This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.
Title: Sr. Administrative Specialist
Location: Raritan (08869)
Pay: $35hr minimum; plus benefits and PTO
Hours: M-F 8am-5pm
Duration: Long term contract
Job Description: The Sr. Administrative Assistant requires independent analysis of administrative responsibilities basing best course of action on situations while prioritizing demands in a dynamic and fast-paced environment. Maintains performance standards to cascade with goals and objectives of company-wide leadership standards as established in the Customer Standards of Excellence. Communicates and secures sensitive and confidential information. May provide direction, coordination, and training to develop work procedures to streamline processes within the department or assist with other support to personnel. Coordination of Departmental Activities across multiple sites.
Key Responsibilities:
Organization and coordination of internal and external company meetings.
Provide assistance in securing a location/conference room, ensuring it is equipped with necessary hardware - Responsible for assistance with formulation, recording and distribution of meeting agendas and minutes
Coordination and order placement for any meal requirements during "meetings" as provisioned by management authority
Coordinates the request of all computer hardware, software and telecom services as necessary for newly hired employees and maintains records needed for upgrading hardware
Manages proper asset distribution in regard to supplying newly hired, transferred or existing staff with proper and sufficient supplies
Organizes travel/conference accommodations
Prepares and provides detailed expense summaries and relevant documentation to track monthly, quarterly or yearly expenses for the department.
Prepares and distributes incoming and outgoing reports/correspondence
Monitors/tracks of PO's, invoices and reports
Coordinates recognition and rewards as approved by managementEfficiently and effectively handles incoming and outgoing telephone communications with internal and external business partners
Provides departmental phone support for staff as necessary
Maintains departmental calendar and monitors departmental coverage
Assists with setting up and scheduling interviews
Provide support for onboarding of new employees
Archives departmental documents
Requires limited supervision after initial training, this position will perform tasks within the framework of departmental procedures, regulations and guidelines
General instructions for new assignments and projects
Routine and non-routine projects are reviewed at the time of final preparation
Independently assembles relevant data for supervisor and compiles statistics or information
Exercises independent discretion and judgment to solve complex problems
Participates in the planning phase of departmental activities
Assists in establishing schedules and priorities of routine work to meet departmental goals
Education:
A High School diploma required; college coursework is preferred.
Experience and Skills:
A minimum of 5 or more years' experience as an Administrative Assistant
Proficient knowledge of MS Office (Word, Excel, PowerPoint)
Working knowledge of Visio
Ability to prioritize and organize work assignment and manage time
Attention to detail/accuracy. Ability to follow instructions and work under tight timelines
Excellent verbal and written communication skills and the ability to work in team/matrix environment
Ability to multi-task and support a group of professionals
Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly ® Engineering/Technology - Project Services?
Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
