Overview
Executive Business Administrators are the heart of a team; keeping the pulse of the organization and ensuring that business operations and activities continue to move forward. In this role, you will play a critical part in driving business rhythm, enabling executive effectiveness, and fostering a high-performing and inclusive team culture.
The Monetization and Business Planning (M+BP) team at Microsoft develops monetization strategies for our commercial and consumer products, contributing to over $100 billion in annual revenue. As growth strategists, we focus on driving product innovation and operational excellence. Our team includes business planners, data scientists, economists, operations specialists, admins, and researchers.
We are seeking a skilled executive business administrator to join our admin team in support of a Vice President and their organization. This role supports leaders who value flexibility, inclusive team engagement, and a mission-driven culture. The ideal candidate thrives in a fast-paced environment, brings a proactive and strategic mindset, and is passionate about their role as a business support professional. Success in this role requires excellent communication, strong organizational and interpersonal skills, sound judgement, attention to detail, and the ability to maintain strict confidentiality while navigating diverse working styles and priorities. A key expectation of this role is the ability to effectively leverage AI and Microsoft Copilot to streamline workflows, enhance productivity, and continuously build proficiency in emerging tools.
What our team offers
We are a big picture team at our core that encourages a diverse and inclusive culture. We are respectful, collaborative, honest, accountable, and caring. The right candidate can expect to have opportunities to grow their own experience and career while shaping the future of the cloud and AI businesses. For you, we will:
Champion your success with the team and with leadership
Provide opportunities to gain new experiences and build on your strengths
Support who you are as your authentic self
Make ongoing learning and skill-building a consistent priority.
Responsibilities
Complex calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader's priorities and commitments.
Track and report on key administrative metrics such as budget accuracy, onboarding efficiency, and meeting readiness to demonstrate impact.
Timely and accurate reconciliation and interim approval of expenses.
Partnership with other admins, business managers, and operations leads across M+BP, Marketing, and adjacent stakeholder teams to drive alignment and execution.
Coordination and logistical support for onsite and offsite meetings/events including team meetings, morale events, team trainings, and leadership offsites.
Headcount management, org chart maintenance, and distribution group ownership and management.
Team support including overseeing onboarding logistics and ensuring seamless provisioning of tools and resources to enable productivity from day one.
Compliance with administrative operations policies and procedures.
Occasional backup coverage for other admins.
Efficient and effective responsiveness into existing operations and help define operational strategies.
Special assignments and projects leadership and support as needed.
Directs continual implementation and flexibility of the ROB in partnership with peers (e.g., Business Managers and executive Chief of Staff). Ensures team members follow ROB and map their planning to established cadences.
Draws from and utilizes internal/external network to support the executive leader's work and priorities. Uses executive maturity, independent judgment, discretion, business insights, and perspectives to drive collaboration and communication. Communicates with executive external partners and third parties. Represents the office and acts as an extension of manager/team's brand and the company's core values through written and verbal communication.
Qualifications
Required/minimum qualifications
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Preferred Qualifications
5+ years administrative support in a fast paced and complex environment, supporting an executive manager and team.
Excellent organizational, anticipatory, and written communication skills
Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information.
Strong people and org culture orientation, self-directed, assertive, with a positive attitude
Proficiency and hands-on working experience with Microsoft products and internal tools.
Careful attention to detail and follow-through while adapting to changing circumstances
Proactive anticipation of managers needs and able to work independently to make administrative decisions and requests for information on their behalf.
Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
Must maintain confidentiality of highly sensitive material and information with discretion and professionalism.
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. (https://careers.microsoft.com/v2/global/en/accessibility.html)
