COME JOIN THE PULASKI COUNTY TEAM! ADMINISTRATIVE ASSISTANT Pulaski County Fire and Rescue is seeking to fill a full-time Administrative Assistant position. This position is responsible for providing confidential support to leadership, managing sensitive records and data, and overseeing financial functions such as budgeting and purchasing. Additionally, they coordinate logistics for operations and events to ensure smooth and efficient execution, and assist with departmental activities like scheduling and training. Serving as a vital link between command staff, personnel, and the public, they ensure daily operations run smoothly and that safety protocols are followed. This role requires strong organizational, discretion, and multitasking skills to effectively manage a diverse range of responsibilities. This position reports to the Fire Chief. Work hours are Typically, Monday thru Friday, 8:00 a.m. until 5:00 p.m, or 40 hours per week as assigned. Overtime is not typical, however may be required based on the needs of the County. The salary scale for this position is $36,539 - $47,500 and is commensurate upon education and experience. Educational Requirements: The applicant must possess a high school diploma or equivalent. An associates degree in a relevant field is preferred. Proficiency in Microsoft Office is required. Experience with fire reporting and accounts payable is preferred. Some basic knowledge of the fire service is also preferred. Age Requirement: Individual must be at least 18 years of age. Please note that this position requires: Pre-employment drug screening and alcohol testing Background check DMV Driving record check Excellent benefit package that includes: Health, dental and prescription drug insurance Optional vision, cancer, critical illness, accident, life, AirMedCare, Pet, and Christmas club Virginia state retirement and life plus optional 457b retirement program with company match Sick, vacation and birthday leave Short and long-term disability Multiple paid holidays Free YMCA membership and more! Interested individuals may apply at the appropriate Nearest One Stop/ or apply online at www.pulaskicounty.org. Full job descriptions for all positions are located on the website. Pulaski County, VA is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). To request an accommodation for disabilities, contact Human Resources at 540-994-2406. Individuals that require a paper application should contact Kristin Rakes, HR Assistant at krakes@pulaskicounty.org or call 540 994-2628. Pulaski County, VA is committed to the principles of diversity and, in that spirit, seeks a broad spectrum of candidates including women, minorities, persons with disabilities, and veterans. As an Equal Opportunity Employer and certified Virginia Values Veterans (V3) organization, we are dedicated to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel action affecting employees or candidates for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender/identity/sexual orientation, national origin, ethnic origin, disability or protected veteran status. This position will open until filled. The position was first advertised on 1/2/2026. To comply with company policy, this position will remain posted for a minimum of 5 days.
Department: Fire and Rescue Supervision Exercised: None Supervision Received: Fire Chief Work is performed with minimal instruction and supervision. Employee will undergo a six-month orientation period and will be evaluated at the end of the six-month term. Employee will be evaluated annually thereafter. Classification (FLSA): Non- exempt, Full Time Age Requirement: Individual must be at least 18 years of age REQUIRED TESTING/SCREENING, LICENSES, AND CERTIFICATIONS: Drug and Alcohol Testing, Background Screening, current drivers license and Driving Record Required. Essential Employee: No Work Hours: Typically, Monday thru Friday, 8:00 a.m. until 5:00 p.m, or 40 hours per week as assigned. Overtime is not typical, however may be required based on the needs of the County. ESSENTIAL FUNCTIONS: The Administrative Assistant is responsible for providing confidential support to leadership, managing sensitive records and data, and overseeing financial functions such as budgeting and purchasing. Additionally, they coordinate logistics for operations and events to ensure smooth and efficient execution, and assist with departmental activities like scheduling and training. Serving as a vital link between command staff, personnel, and the public, they ensure daily operations run smoothly and that safety protocols are followed. This role requires strong organizational, discretion, and multitasking skills to effectively manage a diverse range of responsibilities. Physical presence on the job is required as essential functions and responsibilities are not suited to remote work. JOB REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. RESPONSIBILITIES: Audits Fire and Rescue records for completion and accuracy Exports all Fire reports to NERIS monthly Produce Power point and Excel work sheets as requested Answers phones and routes calls to appropriate recipients Assists with training and development programs Assists with employee onboarding Page 1 of 3 Administrative Assistant Inventories and orders supplies Assists with finance processes as needed and directed Assists with maintaining records and documents per the Virginia Records Retention Policy Scans personnel information into electronic files Manages job applications by sending to appropriate supervisor and saves to electronic files Schedules interviews, meetings, and coordinates administrative staff schedules Prepares interview packets Processes forms and records, ensuring accuracy and completion, and maintains accurate and secure file storage Coordinates with Volunteer Fire Chiefs to assist with administrative needs ADA REQUIREMENTS: This work is sedentary and requires little to no exertion of force, work regularly requires speaking and hearing English, sitting, and occasionally requires standing, walking, using hands, standard vision, and vocal communication. Work has no exposure to environmental conditions. Ability to lift up to 50 pounds. KNOWLEDGE, SKILLS, AND ABILITIES: Detail orientated, ability to follow complex instructions and analyze data Ability to work independently and be proactive in departmental needs Must possess excellent oral and written communication skills Excellent interpersonal skills Ability to apply accounting principles and logical thinking to collect data, define principles and make determinations for problem solving EDUCATION AND EXPERIENCE: High School Diploma or equivalent is required An Associates Degree in in a relevant field is preferred. Proficient in Microsoft Office Experience with fire reporting and accounts payable is preferred Some basic knowledge of the fire service preferred PROFESSIONALISM AND CONFIDENTIALITY: Understands and consistently implements all County policies and procedures Maintains confidentiality with all vendors and employee transactions and activities Shares knowledge and assists other staff with day-to-day activities to promote effective teamwork to accomplish the goals of the County TRAINING AND JOB DEVELOPMENT: Develops and sets own personal goals for acquiring new skills and job growth Works with staff to discuss and resolve problems and provide ideas for improvement and efficiency Pa
