Town of Wytheville
Job Opening
Job Title: Deputy Clerk
ANTICIPATED STARTING SALARY: $34,590 to $49,875 Actual compensation will be DOE/DOQ.
DEPARTMENT: Town Clerks Office FLSA DESIGNATION: Non-Exempt POSTED: 12/18/2025
POSITION SUMMARY: The Deputy Clerk for the Town of Wytheville is an administrative professional who performs routine and complex clerical and secretarial work in keeping official records, provides secretarial support to various staff members and assists with the standard operating policies and procedures of the department. Works under the supervision of the Town Clerk. In the Town Clerks absence, works under the supervision of the Town Manager.
Job Description is attached. Please review the full list of Duties and Responsibilities.
ENTRY LEVEL REQUIRED MINIMUM QUALIFICATIONS: Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Two (2) years of college preferred. Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
Must have the below basic knowledge, skills, and abilities:
Working knowledge of Microsoft Office software is required, as well as basic knowledge of modern office practices and procedures, and some knowledge of accounting principles and practices.
Skill in operation of office tools and equipment.
Ability to be highly organized; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to manage stressful situations.
Please refer to the attached Job Description for additional Required Minimum Qualifications
HOW TO APPLY: Applicants must complete a Town of Wytheville Employment Application to be considered for this position. Applications can be found online at https://www.wytheville.org/employment. Applications are to be submitted to the Department of Human Resources by email at human.resources@wytheville.org or in person at the Town Municipal Building. Please submit a completed application including a resume and any certifications or special licensures that relate to the advertised position. Please contact the Department of Human Resources with any questions at 276-223-3321.
CLOSING DATE: Review of applications begins immediately and will continue until the position is filled.
The Town of Wytheville is an Equal Opportunity Employer.
POSITION DESCRIPTION
Class Title: Deputy Clerk - Administration
Department: Administration
FLSA: Non-Exempt
Date: November 1, 2021
GENERAL PURPOSE
Administrative professional who has experience to perform routine and complex clerical and secretarial work in keeping official records, provide secretarial support to various staff members and assist with the standard operating policies and procedures of the department.
SUPERVISION RECEIVED
Works under the supervision of the Town Clerk. In the Town Clerks absence, works under the supervision of the Town Manager.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs routine clerical and secretarial work in answering phones, receiving the public, scheduling appointments and providing customer assistance.
Provides clerical assistance to the Town Manager, the Assistant Town Manager, and the Town Clerk.
Composes, @types and edits a variety of correspondence, reports, meeting minutes and other material requiring judgment as to content, accuracy and completeness. Inputs data to standard office and department forms.
Serves as Secretary to the Tree Advisory Committee (TAC). Prepares and disseminates meeting packets, attends meetings, prepares meeting minutes and performs other various tasks as needed by the Committee.
Serves as Secretary to the Building Code Appeals Board (BCAB). Prepares and disseminates meeting packages, attends meetings, prepares minutes and performs other various tasks as required by the Board.
Serves as Secretary to the Board of Zoning Appeals (BZA). Prepares and disseminates meeting packages, sends required notices to appropriate individuals, attends meetings, prepares and indexes minutes and performs other various tasks as required by the Board.
Serves as Secretary to the Wytheville Economic Development Authority (WEDA).
Prepares and disseminates meeting packages, attends meetings, prepares minutes and performs other various tasks as required by the Board.
Assists with preparation and assembling of Town Council meeting packages and Town Council Work Session meeting packages. Types Work Session minutes, as needed.
Serves as filing clerk for Administration Department.
Accepts applications for annual permits to hunt on Town owned land, composes notice to news media and issues appropriate number of permits.
Maintains current list of Town staff telephone and radio numbers.
Makes reservations for vehicles assigned to the Municipal Building.
Maintains the Town scrapbook of articles from the newspapers.
Maintains Town Code books for various departments, as needed.
Operates listed office machines as required.
Opens and processes incoming mail.
PERIPHERAL DUTIES
Attends Town Council and Planning Commission meetings, if needed.
Other duties as may be assigned.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and,
(B) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
Necessary Knowledge, Skills and Abilities:
(A) Working knowledge of Microsoft Office software is required, as well as basic knowledge of modern office practices and procedures; some knowledge of accounting principles and practices.
(B) Skill in operation of office tools and equipment.
(C) Ability to be highly organized; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to manage stressful situations.
TOOLS AND EQUIPMENT USED
Phone system; personal computer including word processing software, and other software; copier/scanner; postage machine; fax machine; calculator; digital recording system.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and, reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the diverse @types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if th
