Undergraduate & Graduate Administrator

Princeton University • Princeton, NJ • 2d ago

Department Comparative Literature Category Administrative Support Job Type Full-Time Overview The Department of Comparative Literature is looking for a talented individual to fill our newly created Undergraduate/Graduate Administrator role. This position will oversee all administrative aspects of the department's undergraduate and graduate programs while working collaboratively with our students and faculty. The ideal candidate will work efficiently in a variety of software systems, be a proactive problem solver, and have a passion to streamline processes while working in partnership with numerous offices across campus including the Graduate School, the Office of the Dean of the College and the Registrar's Office. Most importantly, this individual should be enthusiastically dedicated to helping guide our students through their academic journeys at Princeton University.The Undergraduate Student/Graduate Student Administrator assists both the Director of Undergraduate Studies and the Director of Graduate Studies along with the Department Manager to support all aspects of the Undergraduate/Graduate program in Comparative Literature which currently has 29 undergraduate majors and 42 graduate students. This position will be the primary staff member responsible for all matters pertaining to undergraduate students' majors and minors, including course work, student progress, junior independent work and senior thesis, and senior comprehensive exams. This position will also manage all graduate administrative processes and procedures for enrolled and prospective students including planning, tracking and and reporting student progress, re-enrollment, admissions, recruitment and interview visits, student orientation, course scheduling, general examination scheduling, final public oral examinations, events and alumni outreach as well as keeping accurate budget records of all graduate-related expenses and funding. They will also be responsible for tracking course requirements and notifying students of issues, calculating honors, tracking student prizes, submitting prize candidates, entering and tracking summer funding, keeping confidential records and answering questions about both the graduate and undergraduate program from students, faculty, and general public. Responsibilities - Work collaboratively with Faculty, Department Chair, Registrar, Dean of the College and the Graduate School to facilitate course administration- Evaluate current course listings including new, active and closed courses and receive and submit new course proposals for faculty into university system (CIS, Stellic). Track scheduling of departmental undergraduate and graduate-level courses and identify and solve conflicts- Track student progress and completion of requirements for re-enrollment process course scheduling in CIS, coordinating general examinations, special field exams, and final public oral examinations- Support faculty and lecturers to ensure successful course outcomes and advise current and prospective students on departmental requirements- Ensure majors' academic progress and fulfillment of all graduation requirements including individually contacting majors in the fall and spring to get information on their progress and inform students about any issues with any progress- Track and report to the DUS about progress in students' junior independent work, senior thesis, senior comprehensive exam and honors- Handle all logistics for comprehensive exams/FPOs including contacting faculty and students about their schedules and laying out an optimal schedule- Update faculty/staff/students with policies from ODOC/Grad School- Make classroom requests. Track and give student permissions and enter reading courses- Update undergraduate program information on departmental website and student records as needed- Work with the Director of Graduate Studies to facilitate all aspects

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