Administrative Specialist, Senior

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Administrative Specialist, Senior

Salary

$24.04 - $28.85 Hourly

Location

Fort Myers, FL

Job Type

Full-Time Regular

Job Number

07911KG

Department

Library System

Opening Date

04/24/2026

Closing Date

4/28/2026 11:59 PM Eastern

FLSA

Non-Exempt

Description

Benefits

Questions

Description

The Administrative Specialist, Senior, plays a key role in keeping the Lee County Library System running smoothly. This position supports daily operations, coordinates essential services, and ensures staff across the system have what they need to succeed. From organizing systemwide logistics to supporting employee processes and special projects, the Administrative Specialist helps maintain an efficient, responsive, and well-connected library environment. This role is ideal for someone who is organized, proactive, and ready to support a fast-paced public service team.

Duties and Responsibilities

What You'll Do

Administrative & Operational Support

Coordinate centralized mail services, including receiving, processing, and distributing all county and interoffice mail

Support administrative staff with daily operations and systemwide initiatives

Assist with planning and setting up meetings, trainings, and events

Manage reservations for meeting rooms and county vehicles

Help organize, evaluate, and reduce stored materials across the system

Employee & Internal Support

Support processes related to hiring, onboarding, and employee documentation

Prepare and assemble onboarding packets and coordinate new-hire logistics

Maintain accurate employee files and ensure required documentation is complete

Track and route performance evaluations, outside employment requests, and tuition reimbursements

Assist with FMLA and leave-of-absence tracking and coordination to ensure timely processing

Scheduling & On-Call Coordination

Coordinate on-call coverage requests from branches

Maintain updated on-call calendars

Track and enter on-call hours into the required systems

Ensure accuracy and timely processing of all on-call records

Inventory, Supplies & Distribution

Manage office supply inventory and oversee reordering needs

Communicate supply timelines, receive shipments, and distribute materials

Coordinate delivery of publications, brochures, and systemwide materials to branches

Fulfill branch requests for forms and promotional items

Facilities & Logistics

Assist with scheduling maintenance for fleet vehicles

Coordinate parking validation for staff and visitors

Employee Engagement & Events

Run employee anniversary reports and prepare communications

Support planning and setup for employee recognition events

Assist with volunteer coordination efforts across branches

Support large community events, festivals, and countywide initiatives such as campaigns or programs

Records Management

Assist with records maintenance and destruction following approved retention schedules

Education, Experience, Licensing

What We're Looking For

Minimum Requirements

Any combination of education and experience equivalent to:

high school diploma or GED, plus one year of college-level coursework or training in business administration, office management, public administration, or a closely related field, such as:

Office Administration

Business Administration

Organizational Management

Records Management

Operations or Facilities Coordination

Program or Project Coordination

Two (2) years of experience in administrative support, clerical work, office operations, or a similar field, including:

Records or document management

Scheduling or workforce coordination

Volunteer or program coordination

Front-office or general clerical support

Additionally, we're looking for:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database tools

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Ability to work with confidential information responsibly

Preferred Qualifications

Experience assisting with onboarding, hiring, or other employee support processes

Familiarity with records management practices or retention schedules

Experience helping coordinate events or large-scale administrative logistics

Working Conditions

Office-based with occasional travel to branches

Light physical work, including standing/walking and lifting up to 20 lbs.

Occasional evening or weekend support for library events

Supplemental Information

Work Schedule: Full-time, 80 hours bi-weekly. Hours may vary and could include evenings, Saturdays, and some Sundays.

Why Join Us?

At the Lee County Library System, you'll be part of a mission-driven organization that strengthens the community through information, connection, and lifelong learning. With 13 branches serving one of Florida's most dynamic counties, we work together to support programs, events, and operations that reach hundreds of thousands of residents every year. If you enjoy organization, teamwork, and being the behind-the-scenes backbone of a thriving public service organization, this role offers a meaningful way to grow your career.

About the Library System

Founded in 1964, the Lee County Library System now includes 13 branches. With a collection of over 1.5 million items and an annual circulation of approximately 6 million, we are committed to delivering high-quality services, resources, and programs that meet the needs of our diverse and growing community.

About Lee County

Lee County is located in beautiful Southwest Florida and is home to over 800,000 residents. We are dedicated to serving our community with high-quality services and a focus on sustainability and innovation. Join us in making Lee County a great place to live, work, and visit. Find out more about Lee County at Lee County Government (https://www.leegov.com/) .

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply.

Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area.

Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria.

Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both.

Below is a brief breakdown of what's included in the benefits package that is offered to our employees.

For a more detailed look into our benefits package, please click visit our webpage at www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/FULLTIME%20ACTIVE%20LCBOCC%202024%20Plan%20Year%20OE%20Guide%20FINAL%20AON%202023.09.12.pdf.

To view our employee paid premiums, please visit: https://www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/2024%20Active%20Employee%20Rates.pdf

Health Benefits:

Medical Insurance

Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits.

Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available.

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Medical Reimbursement Account

Dependent Care Reimbursement Account

Pharmacy, including Mail-Order Pharmacy

Informed Health Lines (Nurse Hotline)

Basic Life Insurance (1x or 2x Annual Salary at no cost to employee)

Optional Life Insurance

Long-Term Disability (60% of pre-disability salary at no cost to employee)

Short-Term Disability

Sick Leave Pool

Flu vaccinations

Wellness Programs

Financial Benefits:

Florida Retirement System (FRS)

Two Retirement Plan Options:

1) FRS Pension Plan (Defined Benefit)

2) FRS Investment Plan (Defined Contribution)

Deferred Compensation (457) Plans

Financial Savings/Management Programs

Eligible for membership with Suncoast Credit Union

Employee Leave Benefits

Holiday Pay - 11 Paid Holidays Annually

Paid Sick Leave

Paid Vacation Leave

Bereavement & Civic Duty Leave

Family and Medical Leave

Military Family & Medical Leave

Educational Leave

Employee Assistance Program

Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents.

United Way 2-1-1 (Lee County Employee Resource Program)

Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors.

Educational Assistance

Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform.

What is your highest level of education completed? (Be sure to include this experience in the Education section of your application.)

High school diploma or GED

Some college coursework

Associate's Degree

Bachelor's Degree

Master's Degree

Currently enrolled in a Master's program (Library/Information Science)

Master's Degree in Library/Information Science or related field

PhD

How many years of experience do you have in administrative support or closely related fields (such as scheduling, records management, program coordination, or general clerical work)? (Be sure to include this experience in the Experience section of your application.)

No experience

Less than 1 year

1-2 years

2-4 years

More than 4 years

Do you possess a valid driver's license with an acceptable driving record?

Yes

This position is 80 hours bi-weekly. Hours may vary and could include evenings, Saturdays, and some Sundays. Are you available to work this schedule?

Yes

Which areas best describe your previous work experience? (Select all that apply) (Be sure to include this experience in the Experience section of your application.)

Administrative support

Program or event coordination

Records or document management

Facilities or logistics coordination

Front desk or clerical work

Volunteer or staff support

Required Question

Employer

Lee County Government

Address

P.O. Box 398 ATT: Human Resources Fort Myers, Florida, 33902

Phone

(239) 533-2245

Website

https://www.governmentjobs.com/careers/leecounty

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Lee County Board of County Commissioners jobs

Administrative Specialist, Senior