Program Associate

NYU Grossman School of Medicine • New York, NY • 1h ago

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, XandInstagram.Position Summary:We have an exciting opportunity to join our team as a Program Associate. Responsible for providing a broad range of support on projects or program related planning functions. Responsible for providing moderate data analysis and other research-related activities. Uses judgment and discretion to interpret and analyze data for reporting purposes. Plans and coordinates seminars, project milestones, as needed. Works under general supervision.Job Responsibilities: Reports - Prepares and review documents independently. Coordinates/communicates project activities with concerned parties. Receives, classifies, reconciles and consolidates data. Compiles and prepares reports based on information readily available, verify, interprets and analyses information, determines report format, identifies discrepancies and make corrections. Researches problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources. Moderately Complex Clerical Functions Assists in the preparation of the departments budget report, reimbursements, completes petty cash vouchers and obtains necessary signatures, obtains petty cash, prepares payments and check requests for payments to vendors as needed. May provide messenger services for the Department. Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting. Scheduling & Coordinating Maintains routine calendar, schedules appointments, assist in preparing for conferences (checking the logistics and technical support, order and set up food, etc.) and other related duties. Assists and coordinates special events planning. Filing & Mail Distribution - Maintains office filing and storage systems by sorting, recording and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials. Opens, sorts, routes and distributes mail to the appropriate party. Screen mail to determine which letters can be answered independtly. Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, ect.) and other related duties as needed. May order office supplies. Meets and greets clients; Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party. Performs and participates in other job related duties as required. Moderate Project Support Uses judgment to provides project/program support while prioritizing own work to a supervisor, department, or organizational unit in the preparation, analyses and delivering of project relevant materials that includes but is not limited to: tracks, organizes and maintains data collected, conducts researches, analyses, interprets and reports the final findings. Assists with project and event planning and implementation, manages the logis

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