Administrative Assistant

Swagelok • Solon, OH • 6h ago

Swagelok is a global organization and one of the largest employers of manufacturing talent in Northeast Ohio. We are driven by our core values of Quality, Integrity, Respect for the Individual, Customer Focus, Innovation, and Continuous Improvement, which are demonstrated through our daily actions. For over 75 years, our dedication to our core values has been the foundation for our success. Our products have been up into space, down to the bottom of the ocean, and everywhere in between.?That same dedication spans to our customers.

Throughout our organization we demonstrate a commitment to these values and those we bring onboard. Whether you want to grow in your role or explore broad opportunities and develop new skills-you'll thrive in a culture that promotes learning and development.

We strive to be a company where we all can do our best work with a true sense of purpose and belonging.?

Be Connected. Be Valued. Be You.

We hope you'll consider joining our team.

The Administrative Assistant will maintain, coordinate,?and complete administrative tasks in an efficient and professional manner to the highest quality standards. Provide an extensive menu of administrative services to the corporate associates with outstanding internal customer service. Support the executive administrative team as needed.

Essential Duties & Responsibilities:

Provide administrative support for senior leadership and their teams.

Provide administrative support for department projects.

Complete monthly expense reports for executives and the Executive Assistant team.

Manage Purchase Order process including PR requisitions, the creation of PO's and approval for payment in SAP for HR, Commercial and Operations teams.

Coordinate visits for Distributor Principals and SSC Associates including Executive meeting scheduling, facility tour scheduling, conducting GHQ tours, and assistance with meals and accommodations.

Monthly management of Global Operating Committee, Action Team, and other?leadership and department distribution lists

Support Associate Resource Group's and the Swagelok Foundation in ordering brand approved swag for outside events.

Support the Executive Administrative Team as needed.

Plan and execute associate recognition events.

Monitor and fulfill companywide lunch requests meeting the needs of the internal customers while maintaining productive relationships with selected vendors.

Partner with the facilities team to manage the logistics of incoming meals and catering.

Manage incoming calls, answer inquiries when possible and/or direct caller to the appropriate associate.

Inventory and order office supplies for global headquarters and six additional locations.

Plan corporate outings and off-site events including meetings and community service.

Fulfill all incoming request for bereavement flowers and donations.

Function as a liaison between the leadership and IT for technology issues, equipment ordering and access requests.

Assist non-profiled international associates with travel arrangements and accommodations.

Support the Reception desks as needed.

Assist?in?developing standard operating procedures for this?role.

Additional administrative tasks as needed.

Education and/or Work Experience Requirements:

Required:

High school diploma or equivalent

3+ years of office administrative work

1+ years of customer service experience

Exceptional written, verbal, and interpersonal communication skills

Detailed planning, time management and organizational skills

Ability to work independently and self-manage workload.

Preferred:

Associate or bachelor's degree

Working conditions and/or Physical Requirements:

Working conditions associated with normal office environment.

Ability to operate standard office equipment (e.g., computer, telephone, copier, printer, etc.).

Ability to effectively communicate in both small and large groups and settings.

Ability to traverse between multiple locations in Ohio and Pennsylvania as needed.

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and quantitative productivity standards.

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.

Swagelok provides a comprehensive package of valuable benefits called Total Rewards focused on health and wellness, compensation, retirement planning, and supplemental rewards.?

To apply:

Click 'Apply Now' to the role of interest, upload your resume and complete the application.

Those that match our qualifications will be contacted to schedule a phone interview.

Congratulations on taking the first step to B e Connected. B e Valued. B e You.

Swagelok is proud to be an Equal Opportunity Employer.? Applicants are selected without regard to race, ethnicity, creed, color, religion, sex, pregnancy, pregnancy-related medical conditions, age, national origin or ancestry, disability, genetic information, veteran/military status, sexual orientation, gender identity, or other protected characteristic under federal, state or local law.

Swagelok will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, the Americans with Disabilities Act Amendments Act of 2008, and Ohio state law.?

This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Swagelok is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.?

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