Job No: 543030
Work Type: Full-time
Location: PHOENIX
Categories: Social Work/Human Services
DEPARTMENT OF CHILD SAFETY The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona's children through prevention, services, and support.
Grant Administrator
Job Location:
FINANCE AND ACCOUNTING
3003 N Central Ave Phoenix, AZ 85012
Posting Details:
Salary: $75,000 - $92,000 Annually
Grade: 24
Closing Date: August 20, 2026
Job Summary:
The Grants Administrator serves as the agency's lead authority on grants, identification, acquisition, compliance, financial reporting, and revenue management. The position oversees a centralized Grants Management Unit responsible for maintaining federal and state compliance, maximizing grant revenues, providing fiscal analytics, and coordinating all grant-related communication across program areas, the Budget Office, and federal partners.
This roles ensure the agency's grant portfolio supports strategic priorities, meets all regulatory obligations, and strengthens financial stewardship.
Job Duties:
Leads and directs the daily operations of the Grants Management Unit. Supervise staff including assignment of duties, performance monitoring, guidance, and professional development. Establishes unit processes, work standards, and quality controls for grant management activities. Represents the unit in executive, program, and inter-agency meetings.
Grant Portfolio Development and Opportunities: Oversees research and identifies of new federal, state, and private grant opportunities aligned with agency priorities. Leads coordination with program divisions to develop proposals, ensure eligibility, and prepare applications. Maintains centralized oversight of the agency's full grant portfolio.
Serves as the agency's subject matter expert on allowable and non-allowable costs. Ensures compliance with federal and state requirements across all grants. Oversees quality and timeliness of federal reporting and ensure accuracy in all required submissions. Maintains audit readiness and lead corrective action efforts related to grant operations.
Cost Allocation & Financial System Configuration: Serves as custodian of the agency's Cost Allocation Plan, ensures accuracy and compliance with federal requirements. Oversees development, maintenance, and configuration of AZ360 grant budget structures and financial frameworks
Revenue Forecasting, Analysis & Reporting: Leads revenue forecasting using historical data, economic indicators, and scenario analysis. Assesses funding risks, identify opportunities, and develop mitigation strategies. Oversees revenue reporting, monthly/quarterly variance analysis, and presentation of finding to leadership.
Acts as a grantor, administers sub-grants and ensures full compliance with monitoring requirements. Establishes sub-recipient risk assessments, monitoring plans, and documentation compliance.
Acts as as the agency's primary liaison with the Administration for Children and Families (ACF) Region for all grant matters. Coordinate with internal program units to ensure federal programmatic reports align with grantor expectations. Collaborate with the Budget Office to ensure revenue changes are aligned with expenditure planning. Travel may be required.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Federal and state grant regulations and compliance requirements
Cost allocation principles and federal claiming rules
Managing financial reporting and budget structures within database systems
Management and supervisory principles and practices
Skills in:
Leadership and team management
Complex financial analysis and forecasting
Technical writing and regulatory interpretation
Grant development and proposal coordination
Ability to:
Manage multiple grants and deadlines
Communicate effectively with executive leadership and federal partners
Implement and enforce compliance and quality controls
Identify financial risks and develop mitigation strategies
Selective Preference(s):
Bachelor's degree in Public Administration, Finance, Accounting, Business, Public Policy, or a related field is required; master's preferred. Candidates should have extensive experience in grants management, public finance, or federal compliance, ideally within government, human services, or child welfare environments. Advanced knowledge of federal reporting requirements --including IV-E, IV-B, CAPTA, and TANF --is essential, along with strong analytical skills in revenue forecasting, risk analysis, and variance reporting.
Pre-Employment Requirements:
Must clear the DCS Central Registry.
This position does require driving or the use of a vehicle as an essential function of the job to conduct State business. The the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4:00 hours bi-weekly for the first 3 years
Sick time accrued at 3:42 hours bi-weekly
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at ADA@AZDCS.GOV. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at recruiting@azdcs.gov. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
