Administrative Assistant, Office of the Chairman

NBC Universal • Universal City, CA • 6h ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.

Essential Responsibilities:

Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials

Ensure calendar is up-to-date with latest event & meeting details

Assist with travel itinerary and confirm any logistics

Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence

Prepare meeting materials including credit/client list, bio, & recent headlines

Cover desk & phones of Executive Assistant when needed

Run (often time-sensitive) errands on and off the lot

Interact across all NBCUniversal business units and functions-including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams

Bachelor's degree or higher

2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk

Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint

Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community

Demonstrated ability to handle sensitive and confidential information with discretion and integrity

Candidates must have a valid driver's license and reliable form of transportation

Desired Characteristics:

High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information

Extreme attention to detail and organizational skills

Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules

Strong sense of urgency

Ability to take direction from multiple people

Impeccable communication skills & sound judgement to escalate information to appropriate parties

Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office

Experience working at an agency or in the entertainment industry

Demonstrated interest in strategy, business development, and strategic initiatives

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite

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