Administrative Assistant

Robert Half • Newark, NJ • 1h ago

Description We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, detail-oriented individual who can bring structure to records, materials, and moving logistics while keeping documentation accurate and accessible. The person in this position will help coordinate day-to-day administrative tasks that contribute to an orderly and efficient transition. Success in this assignment will come from strong attention to detail, sound judgment with sensitive information, and the ability to stay productive while managing multiple priorities.

Responsibilities:

Organize and maintain legal documents, office records, and other on-site files so materials are easy to locate and track throughout the project.

Develop and update detailed inventories for furniture, equipment, supplies, and records associated with the office move.

Review documents and materials against organizational guidelines to help identify what should be retained, archived, shredded, or discarded.

Prepare files, records, and workplace materials for packing and transport to support a smooth relocation process.

Assist with planning the layout of the new office, including documenting seating assignments and workspace arrangements.

Keep clear and accurate records of project activities, inventories, and relocation-related decisions from start to finish.

Work closely with internal team members to gather information, share updates, and help keep the move organized and on schedule.

Provide general administrative support, including data entry, call handling, and front-office assistance, as needed during the assignment. Requirements - At least 3 years of experience in administrative support, office coordination, or a related business support role.

Previous involvement with office moves, records organization, inventory tracking, or other large-scale administrative projects is strongly preferred.

Excellent organizational abilities with a consistent focus on accuracy and follow-through.

Ability to handle confidential documents and sensitive information with professionalism and discretion.

Strong communication skills, both written and verbal, with the ability to collaborate effectively across teams.

Capable of working independently, prioritizing tasks, and managing several responsibilities at once.

Comfortable using standard office software and performing data entry, phone support, and general administrative tasks. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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