Temporary - Administrative Assistant

Institute of Electrical and Electronics Engineers • Piscataway, NJ • 1h ago

APPLYONREQ" class="inputbutton" onclick="javascript:setEvent(event);requisitionapplyOnRequisition('requisitionDescriptionInterface','actApplyOnReq',ftlapi.lstVal('requisitionDescriptionInterface', 'requisitionDescriptionInterface.descRequisition', 'requisitionDescriptionInterface.ID1206', this),'application');return ftlUtil_followLink(this);"/> Temporary - Administrative Assistant - 260265 : N/A Description This position is responsible for providing administrative support to IEEE's Power & Energy Society (PES).The Administrative Assistant provides comprehensive administrative, project-coordination, and operational support to ensure the efficient day-to-day functioning of the office. Working closely with staff, volunteers, members, vendors, and external stakeholders, the incumbent manages correspondence, records, schedules, and logistics; coordinates meetings and events; tracks projects across multiple concurrent workstreams; and maintains accurate data and reporting. Specific duties include but not limited to:Create agendas and set up Webex Provides administrative support for educational programs and initiativesBuilds and maintains communications, such as e-newsletter and publications Set up Purchase Orders and ensure expeditious expense reimbursement requests Perform data gathering, basic analysis, and issue resolution of core society business functions as needed Assist with Salesforce User Testing for PES Committee Management System Update web and social media outletsCoordinate PES Technical Activities awards programPrepare payments to vendorsAssist with publicity and promotional collateral materialsAnswer inquiries from membersAnswers customer mailbox inquiries promptly and professionallyResponds to emails and other digital queries and correspondence.Drafts and edits letters, reports, and other documentsInputs and updates information in databases and spreadsheets with a high degree of accuracyUses Google Workspace and Microsoft Office to create, edit, and share documents, spreadsheets, and presentations efficientlyConducts research as requested and compiles and summarizes information for reports or presentations.Schedules meetings, prepares meeting agendas, and takes meeting minutesBuilds and maintains master schedules and timelines, tracks deadlines across multiple concurrent workstreams, and follows up to keep projects on trackTracks budgets against actuals, flags variances, and prepares clear summaries to support committee decision-making Qualifications Skills and Requirements:Ability to read and comprehend work documents and business correspondenceMust be able to write clear and effective correspondence using proper English grammar and syntax and have excellent proofreading skillsMust have strong customer focus and interpersonal skills. Ability to build relationships and interact with all levels of staff, external vendors, members/volunteers, and/or other clientsAbility to apply instructions and established procedures and guidelines and choose a solution from prescribed optionsMust be able to balance multiple tasks and effectively prioritize and anticipate needsProficiency in MS Office applications especially MS Word, Excel, and PowerPoint, use of internet and web-based emailMust be familiar with systems/applications utilized by the department for expense management, procurement, budgeting, and other business activities Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : Jul 21, 2026, 8:58:45 AM Req ID: 260265

Similar Jobs

Administrative Assistant

Robert Half • Newark, NJ • 1h ago

Management & Administrative

Description We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, deta...

1h ago

Go to Apply

Center Administrative Assistant

Princeton University • Princeton, NJ • 1h ago

Management & Administrative

Compensation $65,000.00 - $75,000.00 Hours Per Week 40 Number Of Positions 1 Job Description Job Type Full-TimeOverviewPrinceton University's Bendheim Center for Finance (BCF) is at the forefront of research and educatio...

1h ago

Go to Apply

Administrative Assistnat

Robert Half • West Caldwell, NJ • 1h ago

Management & Administrative

Description A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with eac...

1h ago

Go to Apply

1107 Complex Manager

Fortrex • Newark, NJ • 2h ago

Management & Administrative

Are you a strategic leader who has experience with budgets, P&Ls, and operational planning? Do you have a passion for safety and healthy working cultures? We are looking for a leader like you - apply today! Leader in...

2h ago

Go to Apply

Product Manager (Multiple Positions Available)

JPMorgan Chase • Jersey City, NJ • 5h ago

Management & Administrative

DESCRIPTION: Duties: Oversee the product strategy, vision, and roadmap for enterprise data products supporting transaction intelligence use cases. Serve as the product and data owner for governed transaction data product...

5h ago

Go to Apply

Outside Sales Manager

Robert Half • Parsippany, NJ • 6h ago

Management & Administrative

Description Our client, a growing home services organization is seeking an Outside Sales Manager to lead, develop an established a sales team supporting a rapidly expanding Lawn & Pest division. This role is responsi...

6h ago

Go to Apply

Sales and Service Technician

Bridgestone Americas • Middletown, NJ • 17h ago

Management & Administrative

Company Overview Bridgestone Retail Operations (BSRO) is part of Bridgestone Americas and employs over 22,000 teammates in North America. BSRO operates more than 2,200 company-owned stores, including Firestone Complete A...

17h ago

Go to Apply

Customer Service Representative

Robert Half • Fairfield, NJ • 18h ago

Management & Administrative

Description We are looking for a Customer Service Representative to support daily order management and customer communication for a Contract position based in Fairfield, New Jersey. In this role, you will coordinate orde...

18h ago

Go to Apply

Sr AI Manager

Solstice Advanced Materials • Morris Plains, NJ • 18h ago

Management & Administrative

As a Sr. AI Manager at Solstice Advanced Materials, you will be a part of IT team leading delivery of end-to-end AI initiatives across enterprise for GenAI & Classic AI/ML solutions while ensuring responsible AI and...

18h ago

Go to Apply

Specialist, Technology Risk Management

Merck • Rahway, NJ • 18h ago

Management & Administrative

Job Description Our Company's Information Technology division partners across the business to support patients and customers worldwide. We are a collaborative, innovative team that uses information and technology to driv...

18h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)