Temporary - Administrative Assistant

Institute of Electrical and Electronics Engineers • Piscataway, NJ • 2h ago

APPLYONREQ" class="inputbutton" onclick="javascript:setEvent(event);requisitionapplyOnRequisition('requisitionDescriptionInterface','actApplyOnReq',ftlapi.lstVal('requisitionDescriptionInterface', 'requisitionDescriptionInterface.descRequisition', 'requisitionDescriptionInterface.ID1206', this),'application');return ftlUtil_followLink(this);"/> Temporary - Administrative Assistant - 260265 : N/A Description This position is responsible for providing administrative support to IEEE's Power & Energy Society (PES).The Administrative Assistant provides comprehensive administrative, project-coordination, and operational support to ensure the efficient day-to-day functioning of the office. Working closely with staff, volunteers, members, vendors, and external stakeholders, the incumbent manages correspondence, records, schedules, and logistics; coordinates meetings and events; tracks projects across multiple concurrent workstreams; and maintains accurate data and reporting. Specific duties include but not limited to:Create agendas and set up Webex Provides administrative support for educational programs and initiativesBuilds and maintains communications, such as e-newsletter and publications Set up Purchase Orders and ensure expeditious expense reimbursement requests Perform data gathering, basic analysis, and issue resolution of core society business functions as needed Assist with Salesforce User Testing for PES Committee Management System Update web and social media outletsCoordinate PES Technical Activities awards programPrepare payments to vendorsAssist with publicity and promotional collateral materialsAnswer inquiries from membersAnswers customer mailbox inquiries promptly and professionallyResponds to emails and other digital queries and correspondence.Drafts and edits letters, reports, and other documentsInputs and updates information in databases and spreadsheets with a high degree of accuracyUses Google Workspace and Microsoft Office to create, edit, and share documents, spreadsheets, and presentations efficientlyConducts research as requested and compiles and summarizes information for reports or presentations.Schedules meetings, prepares meeting agendas, and takes meeting minutesBuilds and maintains master schedules and timelines, tracks deadlines across multiple concurrent workstreams, and follows up to keep projects on trackTracks budgets against actuals, flags variances, and prepares clear summaries to support committee decision-making Qualifications Skills and Requirements:Ability to read and comprehend work documents and business correspondenceMust be able to write clear and effective correspondence using proper English grammar and syntax and have excellent proofreading skillsMust have strong customer focus and interpersonal skills. Ability to build relationships and interact with all levels of staff, external vendors, members/volunteers, and/or other clientsAbility to apply instructions and established procedures and guidelines and choose a solution from prescribed optionsMust be able to balance multiple tasks and effectively prioritize and anticipate needsProficiency in MS Office applications especially MS Word, Excel, and PowerPoint, use of internet and web-based emailMust be familiar with systems/applications utilized by the department for expense management, procurement, budgeting, and other business activities Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : Jul 21, 2026, 8:58:45 AM Req ID: 260265

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Administrative Assistnat

Robert Half • West Caldwell, NJ • 2h ago

Management & Administrative

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2h ago

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Fortrex • Newark, NJ • 3h ago

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3h ago

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Management & Administrative

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6h ago

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Robert Half • Parsippany, NJ • 7h ago

Management & Administrative

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7h ago

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Bridgestone Americas • Middletown, NJ • 18h ago

Management & Administrative

Company Overview Bridgestone Retail Operations (BSRO) is part of Bridgestone Americas and employs over 22,000 teammates in North America. BSRO operates more than 2,200 company-owned stores, including Firestone Complete A...

18h ago

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