Administrative Assistant

Robert Half • Pasadena, CA • 2h ago

Description We are looking for an Administrative Assistant to join an agriculture-focused organization in Pasadena, California on a Contract basis. This onsite opportunity is well suited to someone who enjoys keeping documentation organized, supporting shipment-related coordination, and maintaining accuracy in a busy operational setting. The role combines administrative support with import documentation duties and requires strong follow-through, clear communication, and careful attention to detail.

Responsibilities:

Manage import-related paperwork and monitor shipment activity to help keep daily operations on schedule.

Update tracking logs, status reports, and internal records with accurate and timely information.

Work closely with suppliers, transportation partners, and internal departments to share updates and resolve routine issues.

Examine invoices, packing documentation, and shipping records to confirm completeness and accuracy.

Perform data entry tasks, prepare basic reports, and organize digital and physical files for easy access.

Provide administrative support for import operations, including document handling, coordination, and follow-up on outstanding items.

Help maintain orderly office processes by prioritizing multiple assignments and meeting established deadlines. Requirements - At least 3 years of experience in administrative support or a related coordination role.

Proficiency with Microsoft Excel and the broader Microsoft Office Suite.

Strong accuracy and attention to detail when handling records and documentation.

Ability to manage several priorities effectively in a fast-paced work environment.

Clear written and verbal communication skills for working with internal and external contacts.

Experience with data entry and document management tasks.

Exposure to import, export, or logistics documentation is preferred but not required.

Detail-oriented, dependable, and able to maintain a positive approach in day-to-day work. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Administrative Assistant 3

UCLA Health • Santa Monica, CA • 43min ago

Management & Administrative

Description The Department of Neurology is seeking an experienced Administrative Assistant III to join our collaborative and patient-focused team. In this key role, you will provide comprehensive administrative support t...

43min ago

Go to Apply

Administrative Assistant

ManpowerGroup • Los Angeles, CA • 47min ago

Management & Administrative

Our client, a leading financial services organization, is seeking a dedicated Administrative Assistant to join their dynamic team. As an Administrative Assistant, you will be an integral part of the Coverage and Capital...

47min ago

Go to Apply

Administrative Assistant II - Oncology, Santa Monica

UCLA Health • Santa Monica, CA • 51min ago

Management & Administrative

Description In this role, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. Assist in coordinating patient flow throughout the clinic, from registration to...

51min ago

Go to Apply

Regional Sales Manager - United States (Pipeline Opportunity)

Veralto • Los Angeles, CA • 1h ago

Management & Administrative

Join Our Talent Community - Future Growth Opportunities Please Note: This is a pipeline posting created in anticipation of continued growth across our U.S. Sales organization. While an immediate opening may not be availa...

1h ago

Go to Apply

ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group, North America • Los Angeles, CA • 2h ago

Management & Administrative

Bon Appetit We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Location : Getty Center - 1200 Getty Center Drive, Los Angeles, CA 90049. Note: online applications accepted only . Schedule : Full...

2h ago

Go to Apply

Administrative Assistant

Volunteers of America Los Angeles • North Hollywood, CA • 2h ago

Management & Administrative

Administrative Assistant Location:North Hollywood, CA Job ID:5443 Salary:$20.7 - $21.79 Per Hour Area of Interest:Administration Division:Adult Services Shift Type:Day About Us: VOALA Helping Our Most Vulnerable Change T...

2h ago

Go to Apply

ADMINISTRATIVE SERVICES MANAGER II

The County of Los Angeles • Los Angeles, CA • 2h ago

Management & Administrative

ADMINISTRATIVE SERVICES MANAGER II Print ( https://www.governmentjobs.com/careers/lacounty/jobs/newprint/5407984 ) ? ADMINISTRATIVE SERVICES MANAGER II Salary $97,311.36 - $131,139.36 Annually Location Los Angeles County...

2h ago

Go to Apply

Admissions Program Manager - Undergraduate Admissions and Outreach

University of Southern California • Los Angeles, CA • 2h ago

Management & Administrative

The USC Marshall School of Business is home to the university's largest undergraduate degree program and one of the nation's premier business schools. The Office of Undergraduate Admissions and Outreach partners with USC...

2h ago

Go to Apply

Performance Marketing Manager

The Walt Disney Company • Burbank, CA • 2h ago

Management & Administrative

About the Role & Team Performance Marketing is an internal cross-functional team within The Walt Disney Company (TWDC) Marketing team. The Performance Marketing team leverages developing and maturing ad technologies...

2h ago

Go to Apply

Marketing Operations Manager

Apple • Culver City, CA • 2h ago

Management & Administrative

Role Number: 200672299-0670 Summary Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your...

2h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)