Back to Jobs search

Senior Administrative Assistant

Hubbard Broadcasting • Minneapolis, MN • 3h ago

26-1249

Business Unit

HBI Corporate

Employee Classification

Full Time Regular

About Us

Hubbard Broadcasting Inc., is the parent company of several media companies including Hubbard Television, Hubbard Radio, Gamut Podcasting, REELZ, F&F Productions and 2060 Digital. Based in St. Paul, MN, this family-run business has been in operations for nearly 100 years.

Job Overview

The Senior Administrative Assistant provides professional, confidential administrative support as assigned by the Senior Executive Assistant. This role supports efficient executive office operations through calendar management, communication, meeting coordination, travel planning, and general administrative support. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while exercising sound judgment, maintaining strict confidentiality, and interacting professionally with executives, family members, employees, business partners, and guests.

Job Responsibilities

Handle confidential business, financial, personnel, personal, and family-related matters with the highest degree of discretion, sound judgment, and professionalism. Provide professional administrative support for ownership and family-related needs as directed, including travel arrangements, reservations, event coordination, and other assigned tasks. Coordinate internal and external meetings, including room reservations, virtual meeting setup, logistics, agendas, presentations, and supporting materials. Serve as a professional point of contact for callers, visitors, vendors, business partners, internal departments, and other external contacts. Draft, proofread, distribute, and manage routine correspondence, emails, reports, presentations, and other business communications. Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, dining reservations, aviation support, and related logistics. Assist with planning and coordinating meetings, conferences, family events, and company-related functions, ensuring all details are organized and communicated accurately. Maintain organized electronic and physical filing systems, records, and document retention activities. Coordinate office supplies, equipment maintenance, invoices, expense reports, and other general administrative documentation as assigned. Work closely with the Senior Executive Assistant and other administrative team members to ensure seamless support across the organization. Provide backup administrative support and assist with additional duties and special projects as assigned.

Qualifications

Minimum of 5+ years of professional administrative support, preferably supporting senior leaders, executives, business owners, or family leadership teams. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Excellent verbal and written communication skills, with strong customer service and interpersonal abilities. Proven discretion, sound judgment, professionalism, and ability to maintain confidentiality. Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Able to work independently, adapt to changing needs, solve problems, and effectively support multiple stakeholders. Working Conditions Must be willing to work on-site in the Minneapolis/St. Paul office five days per week. Office-based environment with regular use of computers, telephones, and standard office equipment. Occasional schedule flexibility may be required to support meetings, events, or travel coordination.

Additional Information

This position is subject to pre-employment criminal and consumer financial history background checks. A criminal conviction, arrest pending adjudication, or adverse financial history information that does not relate to the requirements of the position will not, on its own, disqualify an applicant. The company will use background check information in a confidential, non-discriminatory manner consistent with applicable federal, state and local law.

Compensation and Benefits

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations. The hourly pay range for this position is $33.00 - $43.25. For information regarding our benefits, please copy the link below and paste in your browser: https://hubbardbroadcasting.com/our-company/working-here/

Req Affirmative Action Statement

We are an equal opportunity employer, including disability/vets.

Req Diversity Statement

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU

Similar Jobs

Operations Manager, Outpost Services

Indeed • Saint Paul, MN • 1h ago

Management & Administrative

Our Mission As the world's number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to gro...

1h ago

Go to Apply

Administrative Asst/Exec. Asst III (US)

Robert Half • Saint Paul, MN • 1h ago

Management & Administrative

Description We are looking for a Contract Legal Assistant to support attorneys and legal staff for our client in St Paul, Minnesota. This role focuses on keeping legal operations organized by coordinating documents, sche...

1h ago

Go to Apply

Administrative Assistant

Aston Carter • Ramsey, MN • 3h ago

Management & Administrative

About the Opportunity We are seeking a highly organized and detail-oriented Administrative Coordinator to join a growing team. This role is ideal for someone who enjoys working behind the scenes to keep operations runnin...

3h ago

Go to Apply

Procurement Administrative Assistant

Beacon Hill Staffing Group • Plymouth, MN • 3h ago

Management & Administrative

Job Duties Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Job Details Location: Plymouth, MN Schedule: Full time, flexible times Work Model: Hybrid, on-site once a week p...

3h ago

Go to Apply

Senior Administrative Assistant

Hubbard Broadcasting • Saint Paul, MN • 3h ago

Management & Administrative

Job Duties The Senior Administrative Assistant provides professional, confidential administrative support as assigned by the Senior Executive Assistant. This role supports efficient executive office operations through ca...

3h ago

Go to Apply

Account Services - FLAIR New Business

TEKsystems • Golden Valley, MN • 4h ago

Management & Administrative

Description Exclusive opportunity with Financial Institution located in Golden Valley, MN. We are looking to add 3 new team members to support New Business Applications through FLAIR, supporting policies Inforce. Trainin...

4h ago

Go to Apply

Global Marketing Communications Manager

Ecolab • Saint Paul, MN • 4h ago

Management & Administrative

Job Duties The Global Marketing Communications Manager, part of the Institutional Marketing Communications team, is responsible for leading a highly integrated communications function that connects executive storytelling...

4h ago

Go to Apply

Senior Manager, Application Software Engineering

Oracle • Saint Paul, MN • 12h ago

Management & Administrative

Job Description We're looking for managers with expertise and passion in solving difficult problems in distributed systems and highly available services. If this is you, at Oracle you can help, shape, design and build in...

12h ago

Go to Apply

Manager Trainee

Menards, Inc. • Blaine, MN • 13h ago

Management & Administrative

Make BIG Money at Menards! Extra $3 per hour on Sat/Sun Store Discount Profit Sharing Exclusive Discounts for gyms, car dealerships, cell phone plans, and more! Flexible Scheduling Medical Insurance and Dental Plans On-t...

13h ago

Go to Apply

Life Sciences Industry Expert - Supply Chain and Manufacturing SAP/Oracle ERP Senior Manager Leader

Accenture • Minneapolis, MN • 13h ago

Management & Administrative

We Are: Accenture is a leading solutions and services company that helps the world's leading enterprises reinvent by building their digital core and unleashing the power of AI to create value at speed across the enterpri...

13h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)