Back to Jobs search

Office Assistant - Toledo

Turner Construction Company • Toledo, OH • 2h ago

Division:

Toledo

Project Location(s):

Toledo, OH 43601 USA

Minimum Years Experience:

Travel Involved:

Job Type:

Regular

Job Classification:

Experienced

Education:

Job Family:

Administrative Support

Compensation:

Salaried Non-Exempt

Position Description: Perform daily administrative tasks and services to facilitate work for functional business team (e.g., Procurement department).

Essential Duties & Key Responsibilities:

Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit function. (e.g., Procurement department).

Perform administrative services including processing mail, overnight mailings, photocopying, filing, manage phone list , process invoices, and order supplies and stationery.

Edit and assemble documents and reports.

Engage professionally with others to address and discuss information and assist with general inquiries; provide appropriate escalation.

Develop general knowledge of contract documents, understand contract @types, and select correct contract forms to support Procurement activities.

Generate contracts within Procurement module system of record (e.g., SAP) and ensure accuracy of details.

Upload documents into DocuSign system, maintain Subcontractors' updates, and track through to completion while maintaining executed contracts.

Maintain organized filing system and coordinate document retrieval.

Track Certificate of Insurance (CoI) renewals and maintain up-to-date documentation and details in system of record.

Assist in development of bid lists for trade items, coordinate pre-bid meetings, may distribute bid documents, and assist in receiving bids.

Assist in preparation of assigned spreadsheets to confirm bidder compliance with contract documents. (May include scope requirements, quantities of key materials and labor, alternates and unit pricing, schedule and logistic plans, labor costing (e.g., Prevailing Wage, Davis Bacon), Underrepresented Business Enterprises (UBE) (or other business classification requirements), insurance and bonding requirements, along with any other project-specific needs.

Conduct prequalification research and follow-up with subcontractors to assist in completion of prequalification process.

As directed, contact vendors and subcontractors during bidding phases to determine coverage of trade items and identify problems and forward to Procurement Agent.

Receive questions from bidders and obtain clarification through Procurement Agent (or bid period Request for Information (RFI) Lead) and forward answers to bidders.

Track and request missing or expiring insurance, verify insurance requirements for compliance with agreements, and follow up with stakeholders as required until resolved.

Proofread work before presenting to Procurement Agent/Manager for signature.

Compile and route agreements for execution using DocuSign system.

Release and update contract and insurances; update halt codes within Procurement database as directed.

Organize Procurement documentation for distribution and filing.

Organize local distribution and storage of executed contracts, agreements, and related documents in shared document system.

Manage Subcontractor prequalification files; obtain and enter values for current Experience Modification Rate (EMR), and financials into Prequalification system.

Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company.

Provide team

Similar Jobs

Quality Assurance and Quality Control Manager

RUDOLPH/LIBBE, INC. • Walbridge, OH • 2h ago

Management & Administrative

** ?JOB TITLE:** Quality Assurance and Quality Control Manager DEPARTMENT: [Construction Operations]{segoe="" ui",="" tahoma,="" sans-serif"=""} LOCATION: [Walbridge, Ohio]{segoe="" ui",="" tahoma,="" sans-serif"=""} REP...

2h ago

Go to Apply

Watermain and Service Repair Worker

City of Toledo • Toledo, OH • 2h ago

Management & Administrative

Description [POSITION SUMMARY:]{.underline} The Watermain and Service Repair Worker will perform work of moderate difficulty in performing a variety of semi-skilled and unskilled tasks involved in the repair and construc...

2h ago

Go to Apply

IT Security Lead - Risk Management

OWENS CORNING CORPORATE SERVICES LLC • Toledo, OH • 4h ago

Management & Administrative

IT Security Lead - Risk Management Location(s): Toledo, OH, US, 43659-0001 Function: Information Technology Audience: Experienced Professional Work Arrangement: On Site Requisition ID: 69153 PURPOSE OF THE JOB The IT Sec...

4h ago

Go to Apply

Sales Account Manager Existing Installation

Schindler Elevator Corporation • Toledo, OH • 6h ago

Management & Administrative

Location: Toledo,OH,United StatesJob ID:89187 We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than twobillion of us up and down buildings and across transportation hu...

6h ago

Go to Apply

New Home Sales Consultant

Hovnanian Enterprises • Bowling Green, OH • 17h ago

Management & Administrative

K. Hovnanian is celebrating over 65 years of quality and leadership in the home building and community development industry. Do you want to play a large role in those every day decisions that help build dream homes? It's...

17h ago

Go to Apply

New Home Sales Consultant

Hovnanian Enterprises • Sylvania, OH • 17h ago

Management & Administrative

17h ago

Go to Apply

New Home Sales Consultant

Hovnanian Enterprises • Holland, OH • 17h ago

Management & Administrative

17h ago

Go to Apply

Customer Service Representative/Order Entry Specialist

Backyard Products • Monroe, MI • 2d ago

Management & Administrative

1000 Ternes Drive Monroe, MI With more than 4 million shed and playsets sold since 1975, and with over 30 Branches across the United States we make America's backyard a destination they love, and we truly love what we do...

2d ago

Go to Apply

Warehouse Clerk

GEM Industrial Inc. • Walbridge, OH • 2d ago

Management & Administrative

[GEM is a leading specialty trades contractor and member of the Rudolph Libbe Group of companies. The Rudolph Libbe Group is a leading, full-service provider of construction and facility solutions headquartered in Walbri...

2d ago

Go to Apply

Project Manager

Autotec Corporation • Toledo, OH • 2d ago

Management & Administrative

Autotec Corporation seeks Project Manager in Toledo, OH. Provide project management for company's deliverables associated with the engineered customer projects. Organize & coordinate support functions between Design...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)