Administrative Officer 1 PHC4
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Administrative Officer 1 PHC4
Salary
$51,971.00 - $79,062.00 Annually
Location
Dauphin County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2026-52364
Department
Health Care Cost Containment Council
Division
PHC4 Dept of Pub Aff
Opening Date
06/25/2026
Closing Date
7/4/2026 11:59 PM Eastern
Job Code
H8630
Position Number
50282806
Union
Non-Union
Bargaining Unit
A3
Pay Group
ST06
Bureau / Division Code
00430400
Bureau / Division
Department of Public Affairs, PHC4
Worksite Address
225 Market Street
City
Harrisburg, Pennsylvania
Zip Code
17101
Contact Name
Sue Neidlinger
Contact Email
sneidlinger@phc4.org
Description
Benefits
Questions
THE POSITION
PHC4's Public Affairs Department is seeking a motivated and detail-oriented Administrative Officer 1 to serve as the operational and communications backbone of the agency. This position manages day-to-day administrative, communications, records, and governance functions that keep PHC4 organized, compliant, and connected to the public. Working with considerable independence, the Administrative Officer supports agency leadership by handling essential tasks such as reception, written communications, publication distribution, meeting coordination, open records processing, and records management. Apply now to play this key role in advancing our mission to empower Pennsylvanians through transparency, providing access to data, research, analysis, and reporting focused on the cost, utilization, and quality of health care delivery in the Commonwealth.
DESCRIPTION OF WORK
This position manages a broad range of administrative, communications, and records functions, including preparing and distributing written correspondence and publications. As an Administrative Officer, you will perform the following duties:
Meeting Assistance: Coordinate board and committee meetings; develop and maintain the Council meeting calendar and coordinate meeting logistics
External Communication:Prepare and submit required public meeting notices to the PA Bulletin, newspapers, and the website; prepare and distribute publications such as reports, press releases, and newsletters
Internal Communication:Maintain and update Constant Contact and internal distribution lists
Right-to-Know:Serve as the Open Records Officer and manage Right-to-Know Law (RTKL) requests; coordinate with staff to gather records and issue determinations under Pennsylvania's RTKL
Advance Collaboration:Build positive working relationships across all levels of the organization
Support Reception:Bring emotional intelligence to every interaction, responding to colleagues, stakeholders, and the public with empathy and professionalism, and maintaining composure when navigating competing demands or sensitive situations
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
Free convenient parking
Telework: You may have the opportunity to work from home (telework) part-time, up to one day per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of experience in varied office management or staff work; and bachelor's degree;or
Any equivalent combination of experience and training.
Additional Requirements:
You must have knowledge of Pennsylvania's Sunshine Act and Right to Know Law.
You must have at least one year of experience preparing official meeting minutes.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Strong written communication skills
Familiarity with contact management tools
The ability to manage competing priorities with minimal supervision
A collaborative team member who builds strong relationships at all levels and responds to others with empathy, professionalism, and composure-even in high-pressure or sensitive situations
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.(This statement is not needed if the questions have that the documents are needed at a future date.)
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers (https://www.pa.gov/agencies/hrmoa/resources/generative-ai-hiring-guidance) for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
How many years of full-time experience do you possess in varied office management or staff work?
2 years or more
1 but less than 2 years
Less than 1 year
None
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
03
Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Yes
No
04
If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
05
Additional Requirement- Do you have at least one year of experience preparing official meeting minutes?
Yes
No
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
07
Preferred Qualification- Do you have strong written communication skills?
Yes
No
08
Preferred Qualification- Are you familiar with contact management tools?
Yes
No
09
Preferred Qualification- Do you have the ability to manage competing priorities with minimal supervision?
Yes
No
10
Preferred Qualification- Are you a collaborative team member who builds strong relationships at all levels and responds to others with empathy, professionalism, and composure-even in high-pressure or sensitive situations?
Yes
No
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
