Job Descriptions:
Kratos Defense is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership within the Weapons & Defense Solutions (WDS) organization in Huntsville, Alabama.
This position provides high-level administrative and operational support to executive leadership by managing schedules, coordinating communications, organizing travel, preparing executive materials, and helping maintain efficient office operations in a fast-paced defense environment.
The ideal candidate is detail-oriented, adaptable, resourceful, and capable of handling sensitive information with professionalism and discretion. This role serves as a trusted partner to leadership and plays a critical role in enabling executive focus, organizational efficiency, and cross-functional coordination. Essential Duties and ResponsibilitiesExecutive Calendar & Schedule Management
Manage and coordinate complex executive calendars, appointments, meetings, and travel schedules
Prioritize scheduling conflicts and anticipate executive needs
Coordinate recurring leadership meetings, customer engagements, and internal reviews
Ensure executives are prepared for daily activities, meetings, and deliverables
Travel Coordination
Arrange detailed domestic and international travel itineraries
Coordinate flights, lodging, transportation, itineraries, and travel documentation
Process travel-related documentation and expense reporting in accordance with company procedures
Communication Management
Manage incoming communications including calls, emails, and correspondence
Act as a gatekeeper for executive priorities and time management
Facilitate timely responses and ensure effective communication flow across departments
Document & Presentation Preparation
Prepare, proofread, edit, and format executive correspondence, reports, presentations, and meeting materials
Support leadership with professional communications for internal and external stakeholders
Maintain accuracy, consistency, and confidentiality of executive documentation
Meeting & Event Coordination
Organize and coordinate leadership meetings, customer visits, staff events, and corporate functions
Prepare agendas, meeting notes, action items, and follow-up documentation
Coordinate logistics for conferences, offsite meetings, and executive events
Records & Information Management
Maintain organized electronic and physical filing systems
Ensure confidential handling and secure storage of sensitive information
Track action items, deadlines, and executive priorities
Cross-Functional Coordination
Serve as a liaison between executives, employees, customers, and external partners
Build professional relationships across functional teams
Support overall office efficiency and operational effectiveness
Required Experience:
Required Qualifications
High school diploma or equivalent required; Associate's or Bachelor's degree preferred
5+ years of experience supporting executive leadership, senior management, or similar administrative roles
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Demonstrated professionalism, discretion, and confidentiality
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Experience coordinating executive travel and complex scheduling
Strong attention to detail and problem-solving skills
Ability to work independently with minimal supervision
Ability to thrive in a fast-paced, deadline-driven environment
Preferred Qualifications
Experience supporting leadership within a defense, aerospace, engineering, or government contracting environment
Familiarity with corporate travel systems and expense reporting tools
Experience coordinating executive-level meetings and events
Understanding of defense industry professionalism and customer engagement expectations
Active security clearance or ability to obtain and maintain one is preferred
Desired Attributes
The successful candidate will demonstrate:
Initiative and proactive problem-solving
Executive presence and professionalism
Strong interpersonal and relationship-building skills
High level of discretion and integrity
Flexibility and adaptability
Ability to anticipate needs before issues arise
Commitment to supporting leadership excellence and organizational success
Why Join Kratos?
At Kratos Defense & Security Solutions (https://www.kratosdefense.com?utm_source=chatgpt.com) , employees contribute to mission-critical national security programs and next-generation defense technologies. This role provides the opportunity to work alongside senior leadership in a dynamic and growing defense organization supporting innovative solutions across the aerospace, defense, and national security sectors. Work Environment
Full-time position based in Huntsville, Alabama
Primarily onsite role supporting executive leadership operations
Occasional flexibility outside normal business hours may be required to support executive schedules and business needs
LI-Onsite
LI-AC1
Keyword: administrative, scheduling, microsoft, reports, travel
Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.
Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
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From: Kratos Defense
