Executive Assistant

Beacon Hill Staffing Group • New York, NY • 1h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a high-caliber Executive Assistant to support a small investment team within a hedge fund environment. This role requires strong judgment, exceptional organization, and a true service mindset. The ideal candidate brings hedge fund or private equity experience, operates with maturity and discretion, and thrives in a close-knit, fast-paced setting. Hours are 8:30am-5:30pm with flexibility as needed, and the role is fully onsite five days per week with a business-professional dress code. Key Responsibilities: Provide day-to-day executive support to a Partner and a small group of senior Analysts Manage complex calendars, scheduling internal and external meetings across time zones Coordinate domestic and international travel, including itineraries, cars, hotels, and real-time changes Prepare and submit expense reports with accuracy and timeliness Support earnings calls, investor meetings, and ad hoc scheduling needs Assist with meeting logistics including room setup, materials, and catering Handle occasional errands and day-to-day administrative needs such as lunch pickup Serve as a trusted, professional point of contact for internal and external stakeholders Partner closely with the Office Manager and broader admin team to support office operationsQualifications: 5+ years of Executive Assistant experience, hedge fund or financial services experience required Strong calendar, travel, and expense management skills Professional, confident demeanor with excellent executive presence Highly organized with strong attention to detail and follow-through Ability to work well within a small, collaborative, team-oriented environment Calm, no-nonsense approach with a "get it done" mindset Tech-savvy with proficiency in Microsoft Office and Outlook Degree not requiredCompensation/Benefits: Up to $125K base salary + discretionary bonus Paid overtime when applicable Medical benefits with small employee contribution Onsite gym access Firmwide retreats (including international travel)Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon succe

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