Marketing Coordinator

Rincon Consultants • Ventura, CA • 8h ago

About Us

We are an award-winning California-based environmental consulting firm with 550+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place To Work® (https://www.greatplacetowork.com/certified-company/7038363) certification, which reflects an independent assessment of our culture and our team member experiences.

About The Role

We are looking for a motivated and detail-oriented Marketing Coordinator to support our environmental consulting marketing team. This role is ideal for a driven professional with a foundation in AEC marketing who is ready to take ownership of proposal coordination, content development, and brand communications in a collaborative, fast-paced environment.

Working alongside Proposal Managers, technical staff, and business development leadership, you will play a key supporting role in developing pursuit materials, maintaining marketing assets, and helping position the firm competitively across environmental, water resources, and infrastructure service markets.

How We Collaborate

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. Please note: While this role's location is listed as a single location, we encourage you to apply if you reside in or near any of the CA locations listed above.

What You'll Do

Support proposal coordination including assembling, formatting, and proofreading RFP responses, SOQs, and qualifications packages

Assist in developing and maintaining proposal content libraries, boilerplate text, resumes, and project experience sheets

Coordinate with technical staff to gather project information and draft narrative content for proposals and marketing materials

Format and produce documents in Adobe InDesign and Microsoft Word according to brand standards

Maintain and update CRM databases (e.g., Microsoft Dynamics) with project data, contact records, and pursuit tracking

Support graphic design tasks including infographics, charts, maps, and photo editing for proposals and collateral

Assist with preparation of interview materials, leave-behinds, and presentation slides

Help coordinate award submissions, conference materials, and tradeshow logistics

What You'll Bring

Bachelor's degree in Marketing, Communications, English, Graphic Design, or related field

2-5 years of marketing or proposal coordination experience; AEC or environmental consulting experience strongly preferred

Proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel) required

Familiarity with CRM platforms a plus

Strong written and verbal communication skills with attention to detail

Ability to manage multiple deadlines simultaneously in a fast-paced environment

Basic understanding of public sector procurement processes (RFPs, SOQs, QBS) preferred

Knowledge of or interest in environmental science, civil engineering, or related fields a plus

SMPS membership or CPSM pursuit encouraged

Positive, team-oriented attitude and eagerness to grow within the AEC marketing field

Investing in You

The base salary range for this full-time position is $55,000 - $75,000, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate's job-related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page (https://www.rinconconsultants.com/our-culture/) .

Additional Employment Information

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants, Inc. is an equal opportunity and affirmative action employer that considers qualified applicants for employment without regard to race, religious belief, color, sex, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identification, gender expression, physical or mental disability, medical condition, genetic characteristics, family care, marital status, military and veteran or qualified disabled veteran status, or any other classification protected by law. Rincon Consultants, Inc. participates in the U.S. Department of Homeland Security's E-Verify Program to ensure that all employees hired are legally able to work in the United States.

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