About Us

We are an award-winning California-based environmental consulting firm with 550+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place To Work® (https://www.greatplacetowork.com/certified-company/7038363) certification, which reflects an independent assessment of our culture and our team-member experiences.

About The Role

Rincon Consultants, Inc. is seeking a part-time Administrative Specialist to join our customer-first Administration team in our Sacramento, CA office.

This role is ideal for a dependable, detail-oriented, and customer-centric professional who enjoys supporting teams, keeping operations organized, and creating a positive experience for employees, visitors, and external contacts. The Administrative Specialist will provide day-to-day administrative support to internal teams and interact regularly with management, staff, vendors, and other business partners.

We are looking for a motivated team player who thrives in a fast-paced office environment, demonstrates excellent follow-through, and handles confidential information with discretion and professionalism.

How We Collaborate

This role is fully on-site in our Sacramento office.

What You'll Do

The Administrative Specialist will help ensure the smooth operation of the office by providing responsive, accurate, and professional administrative support. Responsibilities include:

Providing administrative support to office staff, helping internal teams operate efficiently and delivering responsive, high-quality service to our clients

Answering phones, directing calls appropriately, forwarding voicemails, and assisting callers with a customer-first approach

Managing incoming mail, email communications, packages, shipping, and receiving

Logging incoming packages, sorting mail, and distributing materials to appropriate staff

Ordering office supplies and equipment, submitting requests, and tracking inventory

Processing incoming information and updating department databases

Preparing, formatting, and editing documents and materials using Microsoft Word, Excel, PowerPoint, and other tools

Collecting invoices from internal staff for processing

Performing data entry for reports, forms, logs, and administrative records

Scanning, filing, and organizing documents as requested

Assisting with outgoing mail, shipping, and marketing campaign support

Coordinating and organizing travel arrangements

Supporting office events and meetings as needed

Collaborating with other Administrative Specialists and internal teams across the organization

Performing other duties and responsibilities as assigned

What You'll Bring

Required Qualifications

High school diploma or equivalent.

Minimum of 3 years of office-related, administrative, or concierge experience preferred

Previous experience providing support in an administrative role

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, SharePoint, and PowerPoint

Exceptional customer service skills

Strong attention to detail and accuracy

Excellent interpersonal, verbal, and written communication skills

Strong organization and time management skills

Ability to manage multiple projects, deadlines, priorities, and team needs

Ability to work independently and collaboratively with employees at all levels

High degree of personal integrity and ability to handle confidential information with discretion

Friendly, dependable, flexible, and solutions-oriented attitude

Reliable transportation and a valid driver's license

Preferred Qualifications

Bachelor's degree

Experience supporting teams in a professional services, consulting, environmental, engineering, or similar office environment

Experience coordinating office logistics, vendor communication, travel, events, or fleet/vehicle administration

Investing in You

The hourly rate range for this full-time position is $21-$27/hour. Hourly ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Hourly pay is determined based on internal equity and a candidate's job-related knowledge, skills, and experience.

For full-time positions, we offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page (https://www.rinconconsultants.com/our-culture/) **.

Additional Employment Information**

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants, Inc. is an equal opportunity and affirmative action employer that considers qualified applicants for employment without regard to race, religious belief, color, sex, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identification, gender expression, physical or mental disability, medical condition, genetic characteristics, family care, marital status, military and veteran or qualified disabled veteran status, or any other classification protected by law. Rincon Consultants, Inc. participates in the U.S. Department of Homeland Security's E-Verify Program to ensure that all employees hired are legally able to work in the United States.

Rincon Consultants

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Administrative Specialist, Part-Time