Facilities and Workplace Coordinator

TP-Link North America, Inc. • Irvine, CA • 7h ago

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

Role Summary

The Facilities & Workplace Coordinator supports the operational oversight of the company's office locations. This role serves as the primary internal liaison with third-party property management companies and facility-related vendors to ensure safe, organized, and well-maintained workplace environments.

The position focuses on vendor coordination, facilities oversight, and workplace support, while also assisting with general office coordination responsibilities as needed. This role offers growth potential into expanded property and vendor management responsibility as the company continues to grow.

This is an Onsite role M-F 9am-6pm. But must be flexible for nights and weekends if needed for construction projects.

Key Responsibilities:

Facilities & Vendor Oversight

Coordinate with property management companies and landlords to ensure timely resolution of facility-related matters.

Serve as point of contact for vendors supporting maintenance, cleaning, landscaping, security, and other facility services.

Track, document, and follow up on service requests and vendor performance.

Monitor vendor quality and escalate concerns when appropriate.

Support office space planning and layout coordination.

Assist with minor office improvement coordination as needed.

Workplace Operations Support

Provide general office coordination support and assist with coverage when other team members are out of the office.

Maintain facilities-related documentation, repair logs, and vendor records.

Support day-to-day workplace functionality and organization.

Assist with communication related to facility updates and service schedules.

General Maintenance Support

Perform minor maintenance and basic workspace setup tasks as needed.

Conduct basic troubleshooting before coordinating vendor service.

Ability to lift up to 50 lbs when required for equipment or furniture movement.

Requirements

Education

Bachelor's degree required.

Degree in Facilities Management, Business Administration, Engineering, or related field preferred.

Experience

Experience in facilities coordination, property management, workplace operations, or commercial office environments preferred.

Experience working with third-party property management companies strongly preferred.

Familiarity with general facility maintenance processes and workplace safety standards is a plus.

Skills & Competencies

Strong vendor coordination and follow-through skills.

Organized, detail-oriented, and proactive.

Effective written and verbal communication skills.

Ability to manage multiple priorities across locations.

Basic understanding of building systems or construction terminology is helpful.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Personal Attributes

Reliable and highly responsible.

Team-oriented and collaborative.

Quick learner with ability to grow into expanded oversight responsibilities.

Professional and solution-oriented.

Benefits

Salary range: $75K-95K (depending on experience)

Free snacks and drinks

Fully paid medical, dental, and vision insurance (partial coverage for dependents)

Contributions to 401k funds

Bi-annual reviews, and annual pay increases

Health and wellness benefits, including free gym membership

Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

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