Project Administrator/Business Manager
The Project Administrator/Business Manager role serves as the financial manager for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is charged with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position will report directly to the Regional Business Manager with input locally from other construction executives as needed. Project Administrators/Business Managers are provided with classroom and hands-on training and are expected to learn quickly, applying tasking across several project finance related areas. The Project Administrator/Business Manager role provides prospective candidates with unmatched job rotation opportunities for career growth and development. Candidates must have the ability to work with professionals at all levels in the organization to accomplish the required responsibilities as defined below. It is understood that this position will maintain confidentiality in the discharging of duties.
Responsibilities
Assist with trade/craft payroll processing, collection of timecards and coding. Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.
Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).
Review Certified Payroll from Subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with Subcontractors.
Certify and Submit Atkinson certified payroll to the Owner and DIR.
Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).
Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup.
Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).
Create, update and maintain various reports and tracking spreadsheets
Document Control (Scanning/Uploading documents)
Create billing packages with backup for change order work for reimbursement by Owner
Insurance certificate tracking
Small Business Tracking
General office management and maintain /order office supplies
Job site Equipment and Inventory control
Relationship management with Suppliers, Subcontractors, and Clients.
Other duties as assigned
Qualifications
1-3 Years of administration/accounting experience.
Experience working on large scale construction projects in a similar role is a plus.
Demonstrated experience in billing, document control, and purchasing
Commitment to maintaining data accuracy and timeliness in processing and delivery.
Attention to detail is a must.
Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
Proficient in Microsoft Office, specifically MS Excel and MS Word.
Experience in Textura, SAP, LCP Tracker or Coupa a plus.
Able to work well with others, take direction, and work independently.
Must be willing to travel to Southern California for trainings and meetings.
Clark Construction Group is one of the largest building and infrastructure companies in the United States.
Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all - power, transportation, water, and roadways. Since 1906, we've been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live.
With offices strategically located across the country, we pride ourselves on being a local builder with national reach.
Learn more about Clark Construction (https://www.clarkconstruction.com/) .
There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together.
Learn more about careers at Clark (https://www.clarkconstruction.com/careers) .
Find even more opportunities with the Clark Group, our collection of companies - delivering construction and asset solutions for clients across the United States.
Clark Group's capabilities span the entire asset lifecycle - from project development and financing to construction and facility maintenance.
Asset Solutions
Altura Associates (https://clark.wd5.myworkdayjobs.com/Altura)
Coda
Edgemoor Infrastructure & Real Estate (https://clark.wd5.myworkdayjobs.com/Edgemoor/)
S2N Technology Group
Building & Infrastructure
Atkinson Construction (https://clark.wd5.myworkdayjobs.com/Atkinson)
Shirley Contracting Company
C3M Power Systems (https://clark.wd5.myworkdayjobs.com/C3MExternal)
Equal Opportunity Employer
Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.?
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).
Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email? leaveofabsence@clarkconstruction.com ?or call (800) 655-1330 and let us know the nature of your request and your contact information.
Authorization to Work
Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.
Equal Opportunity Employer:
Clark Construction Group, LLC, (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark Construction promotes a drug-free workplace.
