Academic Administrator IV Apply now to Academic Administrator IV
Job #JPF11000
CHEMISTRY AND BIOCHEMISTRY / L&S Physical Sciences / UCLA
Position overview Position title: Academic Administrator IV
Salary range: $94,231-$129,328
Application Window
Open date: April 28, 2026
Next review date: Thursday, May 28, 2026 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.
Final date: Thursday, May 28, 2026 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date.
Position description
Job Title: Administrative Director, Shared Instrumentation Cores
Payroll title: Academic Administrator IV
Appointment: 100%
Effective date: 7/1/2026
UCLA's Department of Chemistry and Biochemistry invites applications for a position in the Academic Administrator Series to serve as the Administrative Director of the Shared Instrumentation Cores. The incumbent will serve as the principal administrative leader for the Department of Chemistry and Biochemistry's shared research instrumentation infrastructure including the Molecular Instrumentation Center (MIC), the Biochemistry Instrumentation Facility (BIF), and other shared instrumentation. The Administrative Director provides strategic, financial, personnel, and programmatic leadership for these campus-wide core facilities while maintaining the scientific expertise necessary to provide informed oversight of advanced instrumentation operations at least in one core areas of the facilities. The role works in close partnership with faculty leadership, facility scientific directors, instrumentation committees, and departmental administration to ensure that shared instrumentation resources are sustainable, compliant, accessible, and aligned with the Department's research and instructional mission.
Key Duties:
1.Serve as principal administrative leader for the Department's Shared InstrumentationCores, including MIC, BIF, and other shared instrumentation facilities housed by theChemistry and Biochemistry department.
2.Develop, implement, and deliver comprehensive training programs for students,postdoctoral researchers, staff, and faculty users, including onboarding, advancedinstrument use, safety protocols, and best-practice workflows to support independent andeffective operation of facility equipment.
3.Serve as the primary technical liaison between the shared facility core area and its usercommunity, actively engaging with faculty and researchers to understand research needs,advise on experimental design and instrument capabilities, and ensure that facilityresources are aligned with state-of-the-art research directions.
4.Coordinate and oversee interactions with external vendors and service providers,including instrument installations, maintenance contracts, service visits, upgrades, andevaluations of new technologies, in collaboration with departmental leadership andcampus partners.
5.Provide responsive technical support and troubleshooting for users, fostering acollaborative, inclusive, and service-oriented environment that supports a diverseresearch community.
6.Establish and maintain standard operating procedures, documentation, and usage policiesthat promote equitable access, modern software solutions, data integrity, and efficient useof shared resources as guided by campus IT policies.
Oversee all administrative, financial, and personnel operations of shared instrumentation facilities, ensuring sustainable, compliant, and efficient core operations.
Provide scientifically informed administrative oversight of advanced research instrumentation in collaboration with MIC's Scientific Director, relevant faculty committees, and Department Leadership on strategic planning, instrumentation priorities, funding opportunities, and future acquisitions
Oversee all personnel management of staff engineers, technical directors, post-docs and student worker positions in the shared instrumentation cores including hiring, supervision, performance management, professional development, and workforce planning in collaboration with departmental leadership and HR.
Oversee financial management of shared instrumentation cores including budgets, grants, recharge revenue, departmental and gift funds, forecasting, reconciliation, and financial reporting in partnership with departmental leadership and the Business Office.
Work collaboratively with the relevant department committees, Department Chair, and Vice Chairs on governance, operations, strategic goals, resource management, outreach, and programmatic growth.
Serve as Instructor of Record for instrumentation related courses and supervise Teaching Assistants, Graduate Student Researchers, and instructional support personnel.
Support grant proposal development and reporting related to shared instrumentation in collaboration with faculty and scientific leadership.
Serve as a liaison with other campus shared facilities on developing a common strategic vision and prioritization of resource allocation.
Ensure compliance with all applicable UCLA, UC, state, and federal regulatory and safety requirements.
Qualifications:
A PhD in Chemistry, Biochemistry, or closely related STEM field.
Demonstrated experience in managing complex research or academic operations within a university or comparable research environment.
Demonstrated ability to lead multidisciplinary teams and manage personnel.
Strong financial, organizational, and strategic planning skills.
Experience with shared instrumentation facilities, core laboratories, and grant funded instrumentation.
Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with faculty, staff, students, and external stakeholders.
Qualifications
Basic qualifications
A PhD in Chemistry, Biochemistry, or closely related STEM field.
Application Requirements
Document requirements
Curriculum Vitae - Your most recently updated C.V.
Cover Letter
Statement of Research (Optional)
Reference check authorization release form - Complete and upload the reference check authorization release form
UCLA Mission Statement - As the nation's premier public research university, UC's mission is the creation, dissemination, preservation and application of knowledge for the betterment of our global society. We have a particular responsibility to the people of California which we express in the excellence of the education we provide, the impact of the research we do, the comprehensive, life-saving medical services we provide, and the public service mission we are devoted to. The University of California promotes the social mobility of its students, equips them with the tools and experience that furthers their ambitions, and regards their accomplishments across the life span as evidence of the profoundly positive impact of higher education.
The UCLA campus has expressed these goals in its strategic plan as follows:
Deepen our engagement with Los Angeles
Expand our reach as a global university
Enhance our research and creative activities
Elevate how we teach
Become a more effective institution
Prompt for candidates for recruitment:
Reflecting on your personal and professional experiences, highlight your past contributions and future commitments to advancing UCLA's mission as embodied in the 2023-28 strategic plan. These accomplishments and ambitions may be discussed in the @context of describing your teaching, scholarship, and service
Statement of Teaching (Optional)
Reference requirements
3-5 letters of reference required
N/A
Apply link: https://recruit.apo.ucla.edu/JPF11000
Help contact: marlag@ucla.edu
About UCLA
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy (https://policy.ucop.edu/doc/4000385/SVSH)
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affirmative Action and Nondiscrimination in Employment (https://www.ucop.edu/academic-personnel-programs/_files/apm/apm-035.pdf)
Job location
Los Angeles, CA
