Contract Administrator - Engineering

Illinois Tollway • Downers Grove, IL • 2h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13441211

Position Overview

The Illinois Tollway (Tollway) is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it\'s I-PASS, theMove Illinois and Bridging the Futurecapital programs, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

TheTollway is a user-fee system no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

Under the leadership of theBoard of Directors and Executive Staff,the Tollway is committed to achieving the following goals: increase collaboration with regional transportationand planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility andsustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

Under the direction of the Engineering Services Manager or General Manager of Engineering, the Contract Administrator (CA) provides administrative and technical support to the Contract Services Division of the Engineering department. The Contract Administrator works closely with Engineering staff to maintain accurate records, support internal workflows and prepare documentation. While not responsible for managing engineering work, the CA will coordinate closely with Engineering staff as appropriate to ensure administrative procedures and protocols are adhered to.

Essential Job Functions

The Contract Administrator provides support to the Engineering Department by preparing, reviewing, tracking and routing required documentation for professional services and construction contracts. The position does not supervise or direct engineering work.

This role supports contract actions through internal workflows maintains accurate records in engineering and financial systems and ensures that document requirements and deadlines are met. The Contract Administrator works under direction but has individual assignments and responsibilities.

The responsibilities may include but are not limited to the following:

Review and process construction documentation including contractor

pay estimates, releases of retainage, authorization approvals (ATP), change orders and extra work orders.

Coordinate with Engineering staff to ensure construction documents

are accurate, complete, routed for signature, and filed.

Track contract documentation progress to ensure deadlines are met.

Support communication with vendors regarding documentation

requirements.

Provide administrative support for internal processes related to

construction contract administration.

Prepare and route construction contract materials required for

internal review approvals and filing.

Assist with processing documentation for professional services

including proposals, agreements, supplemental agreements and invoices.

Support preparation of Professional Services Bulletin and Innovative

Project Delivery materials, when needed.

Maintain and update project information in PMIS and engineering

financial databases.

Assist with preparing information for Board of Directors

presentation materials and internal leadership reporting.

Support development of statistical reports and data summaries.

Assist with creating updating and maintaining templates, forms and

contract boilerplates.

Participate in vendor meetings, trainings and agency sponsored

events, as directed.

Other duties as assigned.

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