Purchasing Administrator 4
Date Posted: Apr 24, 2026
Requisition ID: 475382
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Department of Natural Resources (DNR):
About the Indiana Department of Natural Resources:The Indiana Department of Natural Resources protects, enhances, preserves, and wisely uses natural, cultural, and recreational resources for the benefit of Indiana's citizens through professional leadership, management, and education.
Role Overview:
As the Purchasing Administrator 4, you will be responsible for performing administrative work with a high level of responsibility and is expected to develop into a subject matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. As the Purchasing Administrator 4, you will have the ability to handle sensitive issues dealing with agency personnel and vendors, supporting the decisions of upper management. In this role, you will serve to coordinate and execute State procurement functions in accordance with the Indiana Code, Procurement Division, and the State of Indiana's Professional Services Contract Manual as well as in accordance with all other legal and regulatory requirements. This role will primarily work with QPA and commodity @type purchases and the associated workflow.
This candidate should be fluent in Microsoft Office. Experience with PeopleSoft is desired.
Salary Statement:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.
A Day in the Life:
?The essential functions of this role are as follows:
Interpret and clarify the procurement practices and procedures for supplier, agency field personnel, and other interested parties, apprising them of the various requirements in state procurement activities.
Manage all Procurement related customer inquiries to ensure proper procurement procedures and budget policies are followed.
Perform appropriate research to understand the characteristics and specifications of the product or service included on the procurement request.
Create and monitor requisition and purchase order status to ensure they are approved, completed, and provided to the original requester in a timely manner.
Determine the appropriate procurement method and obtain supplier pricing or quotes when applicable to determine the lowest and/or best supplier based on available funds and priority of purchases.
Answer routine and sensitive inquiries from suppliers, employees, the general public, and government officials.
Assist in unliquidated requisition and purchase order close-out processes, when needed.
General knowledge and ability to interpret and apply state and federal rules and regulations relating to procurement.
Ability to effectively communicate and maintain good working relationships with suppliers, coworkers, and other state employees/officials through courtesy, objectivity, and fairness.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.?
What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:
Willingness to learn the purchasing systems, methods, procedures, laws, and regulations established by the state and agency.
Organizational skills and practices related to the maintenance of accurate and systematic
purchasing records.
Ability to work independently and correctly relay information pertinent to the purchasing process.
Prepare and interpret simple specifications and analyze responding quotes.
Ability to effectively communicate, both orally and writing with state agencies, external and internal customers, and suppliers.
Ability to develop effective relationships with suppliers and contract service professionals.
Ability to discover, reconcile, and report discrepancies in purchasing methods, processes, and documents.
Ability to perform all functions in a timely manner.
A degree is not required. However, High School Diploma or High School Equivalency Diploma (HSE) is required.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Personal Work Relationships:
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the general public.
Physical Effort:
This role performs work in an environment where sitting for extended periods of time could be expected.
Working Conditions:
This role performs work in a standard office environment.
Competencies
Delivering High Quality Work
Championing Customer Needs
Managing Time
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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