Summary About the Position: Performs work related to the practical and technical aspects of office administration including issues related to managing appointments, receiving visitors, general office management, mail distribution, budgeting, supply management and purchasing, training, time keeping, data processing, vehicle fleet management, property management, project tracking and records management. Responsibilities Requires an in-depth understanding of the mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing procedures. Prepares travel orders and travel vouchers for all supported employees. Establishes and maintains office technical and administrative files in accordance with applicable regulations. Prepares and reviews contract modification packages to ensure completeness. Works closely with customer Resource Management personnel, Construction Division's Budget Analyst, Project Management's Budget Analyst to manage contract funds to include contingency management Makes arrangements for government usage, and initiates all airplane, hotel and rental car reservations. Collects data for the office operating budget. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at GS-05, applicants must possess one year of experience OR combination of experience and education equivalent to the next lower grade/level (GS-04). Experience is defined as: 1. Experience performing general office management like filing, faxing, emailing, and/or compiling documentation. 2. Experience managing office calendars or appointments. OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. To qualify at GS-06, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-05). Specialized experience is defined as: 1. Experience completing general office management tasks 2. Experience preparing formal and informal office correspondence. To qualify at GS-07, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-06).Specialized experience is defined as: 1. Experience with timekeeping, budgeting, and/or monitoring expenses. 2. Experience using data in financial and contracting automation systems. You will be evaluated on the basis of your level of competency in the following areas: Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Human Capital & Resource Management Career Field Career Program (CP) 51 - General Administration position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Situational telework may be available according to agency policy. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Enhanced Annual Leave and credit for Non-Federal Service may not be authorized. Advanced In-Hire Rate may not be authorized. Relocation/Recruitment Incentive may not be authorized. Student Loan Repayment Program (SLRP) may not be authorized. All selections under an announcement must be made within 3 months from the issuance date of the certificate referral list.
