Admin Associate

CBRE • Cincinnati, OH • 3h ago

About the Role:

As an Administrative Associate, you will provide business operations administrative support to multiple departments or managers.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

This is a full time onsite role at the Cincinnati, OH office.

What You'll Do:

Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.

Daily update of key data points for 120+ projects on in-office white boards.

Maintain record-keeping and filing systems.

Manage calendar and contact database, schedule appointments, complete travel, or conference arrangements, and may arrange meetings and conferences for an assigned work group.

Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.

Daily update of Smartsheet on critical milestones.

Assist in hosting Client Project Leader calls to take notes on bi-weekly.

Complete expense reports and reconciliation of receipts for a designated work group.

Assist in maintaining or developing current reporting on projects.

Oversee opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.

Evaluate and communicate unusual and/or complex content in a concise and logical way.

Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.

Impact own team and other teams whose work activities are closely related.

Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

High School Diploma or GED with 3-4 years of job-related experience.

A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.

Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.

In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Experience with Smartsheet is helpful.

Advanced organizational skills with an inquisitive mindset.

Disclaimer:

Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with Turner & Townsend PJM US LLC, you will subsequently transfer directly to Turner & Townsend at a date to be determined.

Turner & Townsend carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $24.04 per hour and the maximum salary for this position is $28.84 per hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on Turner & Townsend's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

CBRE

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