Administrative Office Coordinator

Sevita • Egg Harbor City, NJ • 4d ago

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Administrative Office Coordinator | M- F | $18/hr

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.

The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.

Key Responsibilities

Onboarding & New Hire Support

Serve as a primary coordinator for onboarding new staff

Connect with new hires prior to their start date to provide guidance and support

Schedule and complete Day 1 New Hire Orientation (NHO)

Ensure completion of all required online training modules

Facilitate and coordinate remaining NHO activities with internal departments and stakeholders

Customer Service & Front Desk Support

Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants

Answer and route incoming phone calls in a professional and courteous manner

Act as a welcoming and knowledgeable point of contact for internal and external partners

Office Administration & Operations

Manage daily office operations to maintain an organized, efficient, and professional environment

Process invoices, maintain contracts, and stream/process checks

Handle outgoing mail and deliveries, including trips to the post office

Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared

HR, Billing & Program Support

Maintain accurate and confidential employee files and HR documentation

Assist with billing processes and verify program census data

Provide general administrative and clerical support to program leadership as needed

Additional Duties

Provide general administrative support as needed to support program operations and leadership

Perform other related duties as assigned

Why Join Us?

Full-Time Schedule: Monday-Friday, 8:00 AM-4:00 PM

Competitive Compensation & Benefits for full-time employees

401(k) with Company Match

Paid Time Off & Holiday Pay

Meaningful, Rewarding Work making a real impact in the lives of those you serve-alongside a supportive, collaborative team

Job Security & Growth with nationwide career development and advancement opportunities

We have a rewarding work environment where every day is fulfilling! Join our team...Apply Today!

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Sevita

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