Working Title: Contracts and Grants Coordinator - State Program Administrator Senior
Job Class: State Program Administrator Senior
Agency: Minnesota Department of Agriculture
Job ID : 93371
Location : St. Paul
Telework Eligible : Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to bidders and to all qualified job seekers simultaneously. Bids accepted through 04/14/2026
Date Posted : 04/08/2026
Closing Date : 04/21/2026
Hiring Agency/Seniority Unit : Minnesota Department of Agriculture
Division/Unit : Pesticide and Fertilizer Management Division / Operations Unit Staff
Work Shift/Work Hours : Day Shift, 8:00 a.m. - 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $28.26 - $41.43 / hourly; $59,006 - $86,505 / annually
Job Class Option : Financial Management
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Employees (MAPE)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position requires an employee to be onsite at 625 Robert Street North, St. Paul, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.
The Pesticide and Fertilizer Management Division (PFMD) Contracts and Grants Coordinator will identify and coordinate grant opportunities; advise staff (approximately 75 FTE's with highly diverse programs) in the proper procedures for preparing professional/technical contracts, joint powers agreements, interagency agreements annual plans, and grant and income contract proposals. This position regulates and monitors department contracts, leases, and grants for compliance with state regulations and department policies by advising managers on the methods of establishment and implication of contracts; reviewing all contracts, leases, and/or grants for budgetary compliance; preparing or directing preparation of encumbering documents; and maintaining accurate file records This position will manage the application approval process to make certain that the federal and state laws, regulations, policies, and procedures are followed. This position will also review and monitor contract or grant contract invoices for compliance of the terms and conditions as specified in the budget, performance measures and/or deliverables. This position will also perform fiscal audits of grantees as required by law, regulation, or policy. This position will prepare grant applications documents including budget development and assist staff in preparing grant work plans, progress reports and other contract and grant related reports. This position also provides budget and analysis support to the Pesticide & Fertilizer Management Division (PFMD) Operations Section.
Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Two (2) years experience in the preparation and execution of contract or grant administration. NOTE: A Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/Administration, or related degree may substitute for one (1) year of experience.
Must currently possess and maintain Authorized for Local Purchasing (ALP) certification at the $25,000 level or attend training and obtain ALP certification within six (6) months of appointment to position.
Strong demonstrated work experience with computer programs such as Microsoft Office; specifically excel and word.
Experience procuring services that include reviewing, interpreting, and providing guidance on contracts and agreements.
Demonstrated communication experience with both public and private clientele.
Demonstrated working knowledge of purchasing or contracts to develop and evaluate contract specifications and issue purchase orders or contracts.
The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.
Preferred Qualifications
Bachelor's Degree in Accounting, Finance, Grants Administration, Business Administration, Public Policy/ Administration, or related degree.
Knowledge of Minnesota State statutes, policies, and procedures applicable to purchasing, contracts, amendments, budgeting, and expenses.
Project management skills that also includes tracking budgets and reviewing expenditures to invoicing.
Ability to administer multiple projects simultaneously effectively and efficiently.
Demonstrated working knowledge of contracts, joint powers agreements, interagency agreements, annual plans, grant, and income contracts, and other proposals.
Paralegal or legal review experience.
Experience in contract negotiations and solicitation.
Physical Requirements
This position requires the physical dexterity that permits standing, kneeling, bending, and stretching, and climbing up and down steps, lifting objects and traversing slippery/uneven surfaces. This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time.
Additional Requirements
The Minnesota Department of Agriculture will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.
A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Driver's License Check
Conflict of Interest Review
Criminal Background Check
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
