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HR - Administrative Assistant

US Tech Solutions • Champaign, IL • 1d ago

$20.00-$23.58 per hour

Champaign, IL

Contract

Duration : 08 Months Contract with possible extension

Job Description:

Responsibilities:

Site Director Support

Team Administration: Coordinate onboarding processes for new hires. Maintain digital employee records and assist with HR documentation.

Support recruitment efforts by managing job postings and initial candidate screenings.

Event Planning: Organize and coordinate meetings, webinars, and online events. Manage logistics for conferences and team-building activities

Data Management and Reporting: Generate regular reports on key performance indicators (KPIs) for leadership. Analyze data to identify trends and areas for improvement.

Manage site/ team calendar, prioritizing and coordinating meetings.

Prepare and edit correspondence, presentations, and reports for leadership.

Act as a liaison between project teams.

Help coordinate equipment and software access requests for incoming interns.

Process office supply orders and help with budget tracking under staff guidance.

Create internal documentation and Standard Operating Procedures (SOPs) as needed to support consistent workflows, onboarding, and knowledge transfer.

Develop promotional materials and summary data to showcase site activities, intern impact, and program highlights for internal stakeholders and executive reporting

Oversee process for payment of invoices and coordinate with finance/master shopper. Assist in budget preparation. Generate financial reports and analysis for leadership review

Qualifications

Proven experience as a high-level administrative assistant, virtual assistant, or operations coordinator.

Strong proficiency in Microsoft Office Suite, and project management tools.

Excellent written and verbal communication skills.

Advanced organizational and time management abilities.

Analytical mindset with strong problem-solving skills.

Ability to work independently and manage multiple priorities in a remote environment.

Experience with WordPress and basic site management - preferred

Education : Bachelor's degree in business administration or related field preferred.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com)

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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