Senior Administrative Assistant
The Senior Administrative Assistant supports the Lymphoma-Myeloma Department within the Cancer Medicine Division at MD Anderson Cancer Center. This role provides high-level administrative, fiscal, and logistical support to faculty and leadership, ensuring the effective coordination of meetings, academic conferences, clinical and research activities, and departmental operations within a fast-paced oncology environment. The Senior Administrative Assistant plays a critical role in supporting faculty productivity, compliance with institutional processes, and the overall operational success of the department.
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant contributes directly to this mission by providing reliable administrative expertise, managing complex coordination efforts, and serving as a trusted partner to faculty and administrators across the Lymphoma-Myeloma Department. The Senior Administrative Assistant position requires discretion, organization, and the ability to manage multiple priorities in support of patient care, research, and education.
The ideal candidate for the Senior Administrative Assistant role brings a combination of strong administrative experience, fiscal coordination skills, and the ability to support faculty in a clinical and academic environment. This individual typically has experience in office administration, meeting coordination, purchasing, travel coordination, and financial tracking, along with strong written and verbal communication skills and the ability to work independently while collaborating with diverse stakeholders.
Why Us?
The Senior Administrative Assistant role offers the opportunity to contribute meaningfully to MD Anderson's mission by supporting faculty and departmental operations within the Lymphoma-Myeloma Department. This position provides exposure to academic medicine, research, and clinical operations while offering opportunities for professional growth, collaboration, and work-life balance in a mission-driven healthcare environment.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Salary Range - $45,500 - $57,000 - $68,500
The typical work schedule is Monday - Friday, with one day per week onsite and the remaining days worked remotely.
Responsibilities
Administrative and Meeting Coordination
Organize and provide logistical support for programmatic meetings and conferences assigned to faculty
Schedule clinical laboratory meetings, research laboratory meetings, committee meetings, and conference chair responsibilities
Ensure meetings are fully prepared for faculty facilitation
Record, distribute, and track meeting minutes and action items
Fiscal Coordination and Budget Support
Prepare purchase requisitions in accordance with institutional purchasing guidelines
Monitor and balance assigned company center budget activity
Perform complex account review, tracking, cost projections, and status reporting
Identify potential budget issues and escalate as appropriate
Prepare funding applications, budget projections, and justifications under faculty direction
Track and report faculty expenditures using PRS Development Funds on a weekly and monthly basis
Maintain accurate fiscal documentation and expenditure files
Travel, Events, and Guest Coordination
Coordinate travel arrangements for faculty guests, research teams, clinical teams, and external collaborators
Prepare travel packets for preapproval in accordance with departmental policy
Process travel reimbursements and ensure compliance with guidelines
Coordinate monthly Hematology Grand Rounds and Statewide Grand Rounds speakers
Send meeting invitations, make reservations, prepare itineraries, and escort guest speakers
Provide full logistical coordination for monthly faculty dinners, including vendors, catering, RSVPs, budgeting, and on-site support
Purchasing and Vendor Management
Prepare and process purchase orders in accordance with institutional policies
Obtain, review, and evaluate vendor quotes for cost-effectiveness
Coordinate with vendors on availability and delivery timelines
Monitor purchase orders through completion
Resolve invoice or shipment discrepancies
Manage E-Ship Global and Federal Express activities
Clinical and Operational Support
Ensure completion and signature of Provider Outage Forms for all faculty and advanced practice providers
Coordinate with Clinical Medical Director to support clinic scheduling and budgeted clinical targets
Perform other duties as assigned in support of departmental operations
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: Five years Administrative/secretarial experience
Three
years with Associate's degree or one year required experience with Bachelor's degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 179891
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days, Varied
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
