Administrative Assistant - Lymphoma Myeloma
The Administrative Assistant supports the Lymphoma and Myeloma Department within the Cancer Medicine Division by providing comprehensive administrative support in a fast-paced clinical and academic environment. The Administrative Assistant works closely with departmental leadership, faculty, and colleagues to support patient care operations, research coordination, and academic activities while maintaining professionalism, accountability, and responsiveness. The Administrative Assistant plays a critical role in ensuring the daily administrative functions of the department operate efficiently and consistently.
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. In support of this mission, the Administrative Assistant contributes to institutional excellence by enabling high-quality service delivery, supporting faculty and program operations, and upholding organizational standards. The Administrative Assistant is integral to maintaining operational integrity while supporting the mission and values of MD Anderson Cancer Center.
The ideal candidate for this role has appropriate education and administrative experience supporting healthcare, academic, or complex office environments, demonstrates strong service orientation and clear written and verbal communication skills, and possesses the ability to manage multiple priorities independently. Experience in healthcare or academic medicine environments and any relevant administrative licenses or certifications are preferred.
Salary Range (Annual): Minimum $41,000 - Midpoint $51,000 - Maximum $61,000
The typical work schedule is Monday - Friday with one day onsite.
Why Us?
This role directly supports MD Anderson's mission by enabling high-quality patient care, research, and education through reliable and detail-oriented administrative support. The Administrative Assistant contributes to a collaborative workplace while gaining exposure to a nationally recognized cancer center that values professional development, operational excellence, and work-life balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Calendar, Travel, and Leave Coordination
Maintain assigned faculty calendars and schedules for program-related appointments
Coordinate domestic and international travel, including reservations, reimbursements, calculations, and check requests
Track physician development leave and travel accounts and manage related documentation
Coordinate and process all leave requests using WebSchedule and Concur prior to leave start dates
Partner with faculty practice support coordinators to block clinic schedules and arrange coverage
Independently manage work priorities, deadlines, logs, and follow-up tracking systems
Meeting and Conference Support
Schedule and organize programmatic meetings and conferences for assigned faculty
Provide logistical support for clinical, research, committee, and conference-related meetings
Prepare meeting materials and ensure readiness for faculty-led sessions
Take, distribute, and follow up on meeting minutes and action items
Serve as back-up support for departmental meetings and conference room scheduling
Administrative and Document Production
Compose formal and informal correspondence in support of faculty and program needs
Perform word processing and complete institutional forms in compliance with policy
Compile reports and create slides and presentation materials
Maintain faculty curriculum vitae in the Faculty Information System format on the network
Purchasing, Reimbursement, and Fiscal Coordination
Prepare purchase requisitions, print shop requests, and order forms for authorized signature
Process travel requests and reimbursements accurately and timely
Prepare forms for license renewals for assigned faculty
Monitor and reconcile assigned cost center budget activity, including projections and reports
Track faculty expenditures and maintain expenditure files and monthly reports
Standard Communication and Service Support
Communicate clearly and professionally in person, by phone, and in writing
Maintain accurate logs and tracking systems to report project status and timelines
Provide responsive service support to faculty, leadership, and colleagues
Perform additional duties as assigned in support of departmental operations
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: Four years Administrative/secretarial experience or no experience required with preferred degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 179893
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days, Varied
Minimum Salary: US Dollar (USD) 41,000
Midpoint Salary: US Dollar (USD) 51,000
Maximum Salary : US Dollar (USD) 61,000
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
