IES Administrative Assistant
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How to Apply
Required application materials include a cover letter and resume (submitted within a single pdf or doc). The resume should include names and contact information for at least two references. Please email any questions to [email protected] . The cover letter should describe your relevant experiences and preferred start date.
Who We Are
The Institute for Energy Solutions (IES) is committed to achieving positive change to national and global energy systems. Our IES mission is to pursue energy science and technologies to enable, accelerate, and inform the transition to an equitable, resilient, clean, affordable, and sustainable energy future. The IES supports and advances the College of Engineering's commitment to advances in technology, education, outreach, DEI, and community building around energy systems. We partner with faculty, staff, students, and external partners to develop and maximize the impact of UM energy expertise and science and technology outcomes. We are looking for an individual who shares our IES goals and wants to help lead the IES forward.
At Michigan Engineering, we develop the talent and technologies that move society forward and serve our state and national interests. Through discovery and innovation, we create the foundational knowledge and practical technologies to solve not only today's most pressing challenges, but also power industries and change lives. Our programs and community are designed to promote personal well-being and achievement - enabling everyone to unlock their potential and contribute with confidence.
Job Summary
The Administrative Assistant for the Institute for Energy Solutions (IES) has the role of contributing to and supporting IES activities, including event planning and logistics as well as information dissemination. These important efforts will help support the work of the Institute Director, Associate Director, Program Manager, Research Specialist, and Steering Committee to enable existing and future energy programs and opportunities at the University of Michigan. The IES supports and expands University of Michigan expertise in energy systems, spanning all colleges, schools, and disciplines. Individuals are expected to come into the position with good interpersonal skills and the ability to quickly learn new administrative skills and systems, such as room booking, food booking and coordination, expense reporting, website updates, and information tracking.
Responsibilities*
Event & Program Support
Support unit-led events by coordinating and executing logistical details in alignment with University and IES policies and standards
Manage event logistics, including scheduling, travel arrangements, room reservations, vendor coordination, material preparation and dissemination, and guest registration
Collaborate closely with unit staff to ensure seamless execution of events for students, faculty, staff, alumni, and external speakers
Provide on-site or day-of-event support as needed to ensure successful delivery.
General Administrative Support
Provide comprehensive administrative support to assigned units in alignment with University and IES standards
Prepare and format documents, organize materials, enter data, and proofread correspondence and reports
Coordinate complex meeting and event scheduling, including room reservation and calendar management
Assist with other administrative processes and special projects as needed to support Institute operations and priorities
Required Qualifications*
High school diploma, or equivalent
Ability to work independently
Strong interpersonal skills and clear communication
Demonstrated ability to communicate effectively with faculty, staff, and students with the ability to deliver consistent and clear messages to a diverse group with differing perspectives or roles in process
Excellent organizational skills with proven ability to prioritize multiple responsibilities with careful attention to detail
Skilled in Google and Microsoft Office platforms
Desired Qualifications*
Bachelor's degree, or equivalent combination of education and experience
Prior experience in administration
Eagerness to learn more about energy systems and technical familiarity on energy science and technologies
High level of creativity and novel ideas on how to improve the quality of programs and efforts that the IES provides
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Maternity and Parental Leave
Modes of Work
The Institute for Energy Solutions operates in a hybrid work environment consisting of both in-person and remote work. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modeshere (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . The selected candidate will be required to be in-person for events to provide support.
Additional Information
This is a part-time (20 hours/week) term-limited regular staff position for one year, starting as soon as possible, with possible renewal.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
275308
Working Title
IES Administrative Assistant
Job Title
Administrative Assistant Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Engineering
Department
CoE EECS - ECE Division
Posting Begin/End Date
3/26/2026 - 4/09/2026
Salary
$23,000.00 - $26,500.00
Career Interest
Administration
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