District Office Administrative Assistant - Student Supports JobID: 1228
Position Type:
Secretarial/Clerical/ Secretary
Date Posted:
3/23/2026
Location:
Marion Independent School District
JOB TITLE: Administrative Assistant - Student Support Services & Information Management Systems
REPORTS TO: Assistant Superintendent of Schools
FLSA STATUS:Exempt, Salary
STATUS:Full Time, typically 40 hours/week; 12-month contract, wage established by Board of Directors
BASIC FUNCTION: To provide administrative support services to the Assistant Superintendent, Director of Technology, and District Office Administrative Team to further the aims, objectives, and mission of the school district, and to carry out the duties assigned by the Assistant Superintendent and/or Director of Technology to ensure the smooth and efficient operation of student support services and the district office. This position will perform high-level administrative support with minimal direction and supervision in an effective, efficient, confidential, and trustworthy manner, and lead the building secretarial, district administrative, and counseling department support staff by overseeing all student enrollment across the district.
EVALUATION:The Assistant Superintendent annually evaluates based on job performance.
JOB SPECIFICATIONS/QUALIFICATIONS:
High School Diploma or Equivalent. Post-secondary hours in a related field are preferred.
Strong clerical and technological skills.
Advanced knowledge level of Google and/or Microsoft Office Suite, including but not limited to pivot tables, graphs/charts, data analysis, and database management.
Ability to interpret, analyze, and assess technical requirements of various educationally based software and systems, and provide recommendations for integration with current systems.
Strong communication and organization skills, and the ability to interact effectively with faculty, staff, students, community, and vendors.
Ability to prioritize, organize, and maintain attention to detail to effectively assist with multiple projects at the same time.
Maintain a positive attitude and flexibility in daily work tasks.
Experience in Iowa PK-12 school district operations preferred
Knowledge of special education compliance and IEP processes preferred
Project management experience
Training or certification in educational technology or data management preferred
GENERAL RESPONSIBILITIES:
Adhere to applicable state and federal laws, rules and regulations, board policies, and administrative rules.
Demonstrate organization and professionalism in fulfilling the responsibilities of the position.
Maintain a "service orientation" and treat all students, parents, staff, and visitors with professional courtesy.
Demonstrate a positive attitude toward school, students, and the job, and convey that attitude to the community.
Contribute as a collaborative member of the District Office Team.
Attend professional learning opportunities as needed to stay current with state and federal regulations and requirements.
Dress appropriately for the position and work required.
Accept constructive feedback and suggestions while seeking to improve performance.
Maintain professionalism and confidentiality with student records and school operations.
ESSENTIAL FUNCTIONS
Compile, prepare, review, and analyze data of student information, district data systems, and district networks to present to district leaders as needed.
Coordinate documentation with administrators for State and Federal reports for student services such as Fall, Winter, and Spring Student Reporting in Iowa (SRI), Special Education Count, and Certified Enrollment.
Serve as the district's PowerSchool contact. Work collaboratively with all buildings and the Assistant Superintendent on the PowerSchool rollover and annual setup, and train building office staff in PowerSchool and district enrollment updates.
Support online setup for assessment and online tools for student use at the direction of the Assistant Superintendent.
Maintain rostering of all educational applications at the direction of the Assistant Superintendent and Director of Technology.
Maintain vendor relationships to support educational, technical, and student information systems.
Support Assistant Superintendent with special education rostering by performing district look-up, reviewing reports, and reviewing tuition in/tuition out of students with other various school districts.
Maintain records, issue, and retrieve expired key cards for all automated doors in the district.
Answer phone and serve as the secondary receptionist for the District Office.
Collaborate as a member of the district technology team.
Maintain district device database
Review all technology asset repairs and process insurance claim submissions while working with the Director of Technology.
Assist in preparations, management, and monthly Medicaid billing for students. Complete required monthly state reporting
Assist and support other office areas in the absence of co-workers.
Review, maintain, and organize annual student registration, student records, and all student information in a district registrar capacity for all students in all attendance centers.
PHYSICAL REQUIREMENTS:
Able to answer and communicate over the telephone in a clear, calm, precise voice.
Able to write and record reports utilizing basic computer functions.
Able to sit, reach, carry, push, bend body at the waist, bend both knees, twist, and stoop while handling items.
Able to read and interpret policies, procedures, and the employee handbook.
Occasionally lift up to 50 pounds using proper lifting techniques.
WORKING CONDITIONS:
The primary work setting is the District Administration Office, but duties may at times require working within the district's various attendance centers.
May be required to drive school vehicles to carry out the responsibilities of the position.
May be required to work additional hours as required during certain times of the year.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.
The Marion Independent School District is an EEO/AA employer.
Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, will be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Janelle Brouwer, Superintendent, Marion Independent School District, Marion , Iowa 52302; or by telephoning 319-377-4691. Inquiries or complaints regarding sex discrimination may be referred to the District's Equity and Title IX Coordinator, Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion Iowa, 52302, 3190377-4691, gkriegel@marion-isd.org.
EQUAL EMPLOYMENT OPPORTUNITY
Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commissions, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI., 53203-2292, (800) 669-4000 or TTY (800) 669-6820. http://www.eeoc.gov/field/milwaukee/index.cfm or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa, 50319-1004, (515) 281-4121 or 1-800-457-4416, http://www.iowa.gov/government/crc/. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.
