Job Description
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission-with the goal of making the UW the world's greatest public university, as measured by positive impact-guides everything we do in University Advancement (https://www.washington.edu/advancement/) .
The mission of the Libraries team is to facilitate private resources to enhance and protect the University's reputation and support equitable community building and service. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
UW Libraries has an exciting opening for an Advancement Coordinator ( Program Coordinator) . This is a union-contracted, part-time (0.5 FTE), permanent position.
Reporting to the Assistant Dean for Advancement, the Advancement Coordinator provides organizational support for fundraising initiatives at UW Libraries. The Advancement Coordinator works in collaboration with internal and external audiences including the dean, faculty, UW Libraries and Press staff, and other UW Advancement colleagues. They support the mission and values of UW Libraries while cultivating strong relationships with current and potential donors and the community.
What You Will Do:
Administration & Operations
Participate in the planning and implementation of UW Libraries Advancement program and goals, including annual gifts, major gifts, volunteer engagement, marketing and communications, events and stewardship.
Provide meeting and calendar support, including preparing materials and agendas.
Arrange travel and reservations for Advancement team members.
Support Advancement team fiscal operations in partnership with the Assistant Dean, including budget tracking, expenditure coding and expense reimbursement processing.
Prepare and analyze ad-hoc reports for the Advancement team.
Provide other general administrative support for the Advancement team and lead projects assigned by the Assistant Dean.
Gift Processing, Acknowledgement & Stewardship
Oversee donor acknowledgment, including drafting letters and coordinating follow-up outreach from the dean and Advancement team. Liaise with academic and administrative directors on gifts within their areas.
Process incoming gifts according to UW procedures; produce thank you letters and gift summary reports and monitor any outstanding gift pledges.
Oversee the end-to-end preparation of reports and student scholarship letters by coordinating data entry, ensuring accuracy through thorough editing and delivering finalized copies.
Collaborate with stakeholders to write, edit and assist in preparation of funding proposals, donor correspondence, donor impact reports and other projects as needed.
Support regular stewardship activities, including holiday cards and donor recognition for special occasions.
Work with Philanthropic Recognition Programs to coordinate stewardship efforts and serve as UW Libraries' representative at Stewardship Network meetings.
Minimum Requirements:
High school graduation or equivalent AND at least two years of experience in donor relations, marketing/communications, or Advancement.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
What You Bring:
Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel and PowerPoint.
Strong interpersonal skills and customer service.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively.
Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
During Events (from setup to tear down) or on event days:
Ability to stand 4 or more hours continuously.
Ability to walk 4 or more hours continuously.
Ability Standing: duration of 4+ hours for events
Ability to work greater than a 10 hour day
What You Can Expect:
This is a contracted position under the SEIU 925 Libraries union contract: https://hr.uw.edu/labor/academic-and-student-unions/seiu-925-libraries/contract
This position is a part-time, in-person role located on the Seattle campus.
Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
UWUAJOBS
Compensation, Benefits and Position Details
Pay Range Minimum:
$46,332.00 annual
Pay Range Maximum:
$61,920.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
50.00%
Union/Bargaining Unit:
WFSE Libraries
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
