Administrative Assistant 1
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Administrative Assistant 1
Salary
$45,907.00 - $69,203.00 Annually
Location
Dauphin County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2026-45283
Department
Emergency Management Agency
Division
EM Vlntr Ln Astnc Prgm
Opening Date
03/19/2026
Closing Date
3/23/2026 11:59 PM Eastern
Job Code
08210
Position Number
50287414
Union
AFSCME
Bargaining Unit
A4
Pay Group
ST05
Bureau / Division Code
00314200
Bureau / Division
EM Volunteer Loan Assistance Program
Worksite Address
1310 Elmerton Avenue
City
Harrisburg, Pennsylvania
Zip Code
17110
Contact Name
Luke Dugan
Contact Email
RA-EMHRRESOURCEACCOU@PA.GOV
Description
Benefits
Questions
THE POSITION
Are you seeking a rewarding career that positively impacts communities throughout the Commonwealth? We have an exciting opportunity for you! The Administrative Assistant role in the Office of the State Fire Commissioner involves supporting fire departments with grant and loan applications, reviewing necessary documents, and collaborating with a team to ensure that funding reaches emergency service organizations efficiently. Apply now to join us in providing essential funding that helps these organizations acquire life-saving equipment.
DESCRIPTION OF WORK
In this position, you will oversee the smooth and effective functioning of the Fire Company Emergency Service Grant Program (FCEMSGP) while also supporting administrative tasks for other programs within the Office of the State Fire Commissioner (OSFC). Your responsibilities will include managing all aspects of the FCEMSGP, which allocates $30 million annually to fire, rescue, and EMS organizations across the state. You will review and approve grant applications, offer technical assistance for applicants, and evaluate grant agreements. Additionally, you will audit final reports to ensure proper accounting of the funds awarded through the grants.
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=50287414) .
Work Schedule and Additional Information:
FREE on-site parking
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of a training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
Additional Requirements:
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience in emergency services such as volunteer or career employment in the fire service, emergency medical services, or police departments
Experience in assisting an emergency service organization such as fire, emergency medical, or police department on obtaining any @type of funding, such as grants or loans
Experience in the administration of grant or loan programs, such as reviewing any @type of grant or loan applications
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers (https://www.pa.gov/agencies/hrmoa/resources/generative-ai-hiring-guidance) for additional information.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
02
How many years of full-time paraprofessional level or higher experience do you possess?
4 years or more
3 years to less than 4 years
2 years to less than 3 years
1 year to less than 2 years
Less than 1 year
None
03
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
04
Preferred Qualification -Do you have experience in emergency services such as volunteer or career employment in the fire service, emergency medical services, or police departments?
Yes
No
05
Preferred Qualification -Do you have experience assisting an emergency service organization such as fire, emergency medical, or police department in obtaining any @type of funding, such as grants or loans?
Yes
No
06
Preferred Qualification -Do you have experience in the administration of grant or loan programs, such as reviewing any @type of grant or loan applications?
Yes
No
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
