Executive Assistant

Insight Global • Pennsylvania, Pennsylvania • 6h ago

Job Description

Insight Global is seeking an Executive Assistant to sit onsite in Exton, PA that will join one of our software engineering clients. The Executive Assistant will be supporting a VP and will be responsible for maintaining calendars, planning and organizing business meetings, coordinating travel, managing expense reports, and assisting with all other related administrative duties.

Responsibilities -

Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings.

Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution.

Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents.

Managing and administering expense reporting-processing invoices and reconciling departmental budgets with accuracy and timeliness.

Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance.

Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables.

Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach.

Performing other duties as assigned to support the evolving needs of the leadership team and department.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

5-12 years of Executive Administrative/Assistant experience

Experience in a complex and fast paced environment

Microsoft Office Experience

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