Administrative Assistant

Robert Half • Norwalk, CT • 7h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. In this role, you will provide comprehensive administrative support across multiple departments to ensure smooth operations and effective coordination. As part of the Finance & Operations team, you will engage in diverse tasks ranging from office management to project-related responsibilities. This is a long-term contract position within the non-profit sector.

Responsibilities:

Manage daily office operations, including maintaining supplies, overseeing conference room maintenance, and coordinating site access for staff and visitors.

Assist with contract reviews and facilitate the completion of necessary agreements under the guidance of your supervisor.

Coordinate annual charity registration updates and charity rating agency communications in collaboration with your supervisor.

Handle the renewal process for organizational insurance policies, ensuring timely and accurate submissions.

Design and oversee IT onboarding and offboarding processes for new and departing staff.

Serve as a liaison with IT support to address user setups and basic helpdesk needs, while maintaining clear communication with staff.

Process invoices and support financial tasks as directed by your supervisor.

Organize and manage staff anniversary gifts and recognition efforts in partnership with the HR department.

Support the Development team by uploading donor acknowledgment letters into the donor management system.

Provide administrative assistance to the Medical team, including scheduling meetings, preparing agendas, and tracking follow-up items for various team projects. Requirements - Proven experience in administrative roles, preferably within a non-profit setting.

Strong skills in office management, organization, and multitasking.

Proficiency in handling contracts, financial invoices, and insurance renewals.

Familiarity with IT onboarding/offboarding processes and basic helpdesk coordination.

Excellent communication abilities for liaising with departments and external vendors.

Competence in donor management systems and data entry tasks.

Ability to work collaboratively across multiple teams and adapt to evolving priorities.

Proficiency in Microsoft Office Suite and other relevant software tools. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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