Assistant Meeting & Event Planner

Utilities Service, LLC • Willow Grove, PA • 1h ago

Description

Job Title: Assistant Meeting & Event Planner

Direct Supervisor's Position: Manager, Meetings & Events

Department: Corporate Communications

Job Summary: Coordinate and execute successful meetings and events, safety meetings and other corporate office events throughout the year. Provide administrative support to Department Head as well as others in the department, including PCard report submissions, ordering office supplies and monitoring inventory. Work with other staff on various projects throughout the company. Deal with diverse groups of internal and external contacts. Research and maintain information on all meetings, trade shows and conferences throughout the year. Occasional travel to assist at conferences and trade shows.

Duties and Responsibilities:

% Of Time Spent

85% 1. Work with Manager on all aspects of meeting planning:

Coordinate with executives, managers regarding attendance, speakers, exhibiting at all conferences.

Coordinate and manage trade shows - Exhibit booth, set-up and dismantle, organize any AV, furniture, electric, etc. for the booth.

Order promotional items, apparel and giveaways. Create new ideas.

Registrations and/or sponsorships - Submit forms and payments

Manage and track event budgets, including reconciliation of invoices and payments

Coordinate travel - flights, hotels, ground transfers, for staff and meeting participants as needed

Coordinate with hotels/meeting location for lodging for all attendees, meeting space, hospitality suite, audio visual needs, and BEO's.

Work with Manager organizing customer events, dinners and golf outings.

Arrange LOB meetings - All logistics

Coordinate Safety Trainings

Assist with all Corporate events - Family Meeting, Company Picnic, Retirements, Holiday events, etc.

Travel to conferences, meetings and trade shows to assist with logistics, staffing the booth, hospitality suite, golf outings. (Mgr./Supvr. meetings, Safety Summit, etc.)

Collecting and analyzing event data to inform future event planning

Gather information and maintain list of all meeting/conferences/trade shows throughout the year. Work to assure there is appropriate presence at all conferences, coverage during all exhibit hours and speakers where available.

5% 3. Prepare and submit department PCARD Reports

5% 4. Manage Display Booth scheduling, shipping to regional meetings.

Make sure all booths are returned and repaired as needed.

5% 6. Work with Manager, Executives and Field employees on projects as requested.

Internal Contacts: All employees, including Executive and Field employees

External Contacts: Customers, Vendors, Hotel/Conference Representatives,

Supervision Given/Received: Receives direct supervision from Department Head

Physical/Mental Demands/Conditions:

Organization & Time Management: Ability to manage multiple projects simultaneously and meet deadlines.

Communication & Interpersonal Skills: Strong written and verbal communication skills for interacting with executives, managers, vendors, and team members

Problem-Solving & Adaptability: Ability to think critically and solve problems that may arise during event planning and execution.

Creativity & Attention to Detail: Ability to develop unique and engaging event concepts and ensure all details are executed flawlessly

Ability to clearly and confidently interact with various levels of staff, customers, vendors, the public and different personalities

Knowledge of various software as well as the ability to learn or teach yourself how to use new software

Physical activity includes traveling, standing, walking, sitting, setting up exhibit booths, moving boxes and booth cases

Ability to work overtime, long days and be flexible to complete the job at task

Ability to work in a high stress environment

Minimum Qualifications/Skills:

Administrative abilities

Microsoft Office applications - Word, Excel, Outlook, PowerPoint

Excellent organizational skills/detail oriented

Ability to work independently and as part of a team, interface with all levels of management and meet deadlines.

Good communication skills

Ability to work independently

Immediate attention to the needs of senior management

High degree of discretion dealing with confidential information.

Benefits

We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

LUXOTTICA RETAIL NORTH AMERICA INC. • Springfield, PA • 12h ago

Sales & Marketing

Reference #: 1367482133 Requisition ID:918974 Store #:006341 Sunglass Hut MACYS Position:Casual Part-Time Total Rewards:Benefits/Incentive Information At Sunglass Hut, we're always in the sun. You'll find a dynamic space...

12h ago

Go to Apply

Sales Director

Oracle • Trenton, NJ • 13h ago

Sales & Marketing

Job Description Come and join us! Lead Oracle's AI Data Platform go-to-market: drive measurable growth, customer value, and partner impact across cloud services, software licenses, and engineered systems. We're seeking a...

13h ago

Go to Apply

Director of Sales

Latitude Inc • Havertown, PA • 14h ago

Sales & Marketing

Job Description: Director of Sales Position Summary: We are seeking a dynamic and results-driven Director of Sales to lead our B2B sales efforts. The ideal candidate will have a proven track record of selling technical p...

14h ago

Go to Apply

ERP Industry Sales Executive - MFG Vertical

Oracle • Trenton, NJ • 1d ago

Sales & Marketing

Job Description Are you a sales pro looking to excel in an exciting, large-scale arena? Oracle is a market leader in Cloud ERP because we connect thousands of companies with enterprise products they can trust. This is yo...

1d ago

Go to Apply

Business Sales Account Executive

Verizon Communications, Inc. • Fort Washington, PA • 1d ago

Sales & Marketing

Reference #: R-1091403C When you join Verizon You want more out of a career. A place to share your ideas freely - even if they're daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.