Executive Assistant

WorkSource Oregon • Portland, OR • 8h ago

Essential Responsibilities Administrative Support The following are
typical responsibilities for this position: \' Produce documents, charts
and graphs using Microsoft Office programs. \' Draft, edit and finalize
reports, correspondence, agendas, and white papers; independently
compose correspondence related to the responsibilities assigned on
behalf of senior leaders. \' Prepare outgoing materials and review for
internal consistency and conformance with the internal procedures;
assure proper clearances and policies have been obtained, when needed.
\' Monitor expenditures, assuring expenditures do not exceed established
limitations; balance and reconcile assigned accounts and budgets; assist
with budget development for special events and meetings; maintain
various financial and statistical records and files; prepare, process
and code purchase orders and invoices as assigned; arrange for billings
and payments as directed. \' Provide communications support for the
Executive Team; receive, screen and route telephone calls and take,
retrieve, and relay messages as needed. \' Manage calendars to
coordinate a variety of executive level meetings; schedule and arrange
appointments and conferences. \' Arrange corporate domestic and
international travel and meetings by developing itineraries and agendas,
booking transportation, arranging lodging and meeting accommodations. \'
Assist in all aspects of Board of Director and/or senior leadership
meetings and committees as required, including logistics, preparation
materials, agenda setting, tracking, and monitoring work plans. \'
Record and transcribe proceedings of monthly Board meetings and/or
committees as requested. \' Establish and maintain cooperative and
productive working relationships with stakeholders, contacts, and other
internal/external customers contracted in the course of work. \' Assist
with recruitment activity; coordinate equipment and workspace setup for
new staff hires, staff moves, and terminations; coordinate and assist
with new hire orientation within the department. Program/Project Support
\' Administer programs, including development, implementation,
maintenance, evaluation, and reporting. \' Complete projects and special
assignments by establishing objectives, determining priorities, managing
time, gaining cooperation of others, creating tracking documents,
monitoring progress, problem solving, and making adjustments to plans.
\' Assist in logistics planning for special events and/or retreats.
Experience and/or Education Required \' Minimum 5 years\' administrative
assistant experience, including minimum 2 years\' experience providing
executive support Knowledge, Skills and Abilities Required CareOregon is
an equal opportunity employer.

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