Executive Assistant / Personal Assistant
Location: Mclean, VA
Employment Type: Full-Time
Minimum Experience : 3 to 5 years
Position Summary: The Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This role is ideal for someone who enjoys working with people, has prior work-related travel experience, and is proficient in communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate the needs of executives proactively, demonstrating expert-level proficiency in administrative support.
Core Responsibilities
Administrative and Strategic Support
Serve as primary gatekeeper to the CEO, managing priorities and decision flow.
Anticipate operational challenges and develop proactive solutions across multiple business areas.
Execute complex projects with zero tolerance for dropped details.
Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.
Travel & Logistics
Design and execute complex global travel itineraries, optimizing for cost, efficiency, and CEO productivity.
Secure best-available rates through relationship building and strategic negotiation.
Coordinate international logistics including visas, customs, and cultural considerations.
Build contingency plans for travel disruptions and last-minute changes.
Communication & Coordination
Draft, edit, and manage high-stakes communications including client correspondence, and internal announcements.
Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.
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Qualifications
Education: Bachelor's degree preferred; an Associate's degree or equivalent practical experience is preferred.
Experience: Minimum of 3 to 5 years of experience supporting senior-level executives, with prior work-related travel experience strongly preferred.
Requirements:
Proficiency in Google Suite : Must be adept in utilizing Google's suite of tools (Docs, Sheets, Calendar, etc.) for productivity and collaboration.
Communication : Exceptional written and verbal communication skills, with the ability to communicate effectively with various stakeholders.
Interpersonal Skills : Enjoys working with people and building professional relationships; capable of navigating diverse communication styles.
Organizational Skills : Strong organizational and time management abilities to effectively handle multiple tasks and priorities.
Task Prioritization : Demonstrated ability to prioritize tasks and work efficiently under pressure while maintaining high quality.
Discretion : Must exhibit discretion and the ability to handle confidential information judiciously.
Problem-Solving : Strong problem-solving and decision-making skills to proactively address challenges and find solutions.
Attention to Detail : A keen eye for detail and accuracy to ensure thoroughness in all communications and tasks.
What We Offer
Leadership role with significant impact on expansion strategy
Opportunity to shape the future of trust and safety in one of the world's most dynamic digital advertising markets
Collaborative, data-driven culture that values bold ideas and fearless execution
Competitive compensation package including equity participation
Professional development opportunities and exposure to cutting-edge technology
Work with a globally distributed team of passionate professionals
About Us
We're the leader in fraud detection and privacy compliance for digital advertising, protecting billions in ad spend for Fortune 500 brands and major ad platforms. As fraudsters increasingly use AI to create sophisticated attacks, we're building the next generation of AI-powered detection systems to stay ahead.
Our platform has been used to unearth multiple high-profile criminal and illegal surveillance cases, including:
UNICEF: Pixalate was recently recognized by UNICEF as a Key Innovator for protecting children's online privacy. (https://finance.yahoo.com/news/united-nations-childrens-fund-unicef-140000766.html) & UNICEF Global Compliance Tech case study
Gizmodo: An iCloud Feature Is Enabling a $65 Million Scam, New Research Says (https://gizmodo.com/apple-icloud-private-relay-ad-fraud-scam-research-1849803510)
Adweek: A 7-Figure Ad Fraud Scheme Running on Roku Underlines Murkiness of CTV (https://www.adweek.com/programmatic/pixalate-ad-fraud-scheme-roku-murkiness-ctv/)
Washington Post: Your kids' apps are spying on them (https://www.washingtonpost.com/technology/2022/06/09/apps-kids-privacy/)
Pro Publica: Porn, Piracy, Fraud: What Lurks Inside Google's Black Box Ad Empire (https://www.propublica.org/article/google-display-ads-piracy-porn-fraud)
ABC7 News: The State of Children's Privacy Online (https://www.youtube.com/watch?v=qhFAxvs-mBY)
NBC News: How many apps are tracking your children (https://www.pixalate.com/blog/jalal-nasir-nbc-12news-apps-tracking-child)
Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with presence in California, New York, Washington, DC, London, and Singapore.
Our Culture
We believe in small teams that produce high output. Slack is a way of life and short emails are encouraged. We value a fearless attitude and bold ideas. Chess players do well here. Titles don't mean much - you attain respect by producing results. Everyone's a data addict and analytical thinker who thrives on collaboration.
Our Benefits
At Pixalate, we offer an extremely competitive salary, outstanding benefits, and a dynamic work environment. You will have the opportunity to work on pioneering technologies alongside some of the brightest minds in the industry. If you're passionate about maintaining high software quality and thrive in a fast-paced, challenging environment, you'll fit right in.
Excellent benefits package, including medical, dental, and vision insurance
Premiums 100% covered for employees and 50% covered for dependents
Unlimited PTO
401k
Monthly internet reimbursement
Casual work environment
Opportunity for advancement
Fun annual team events
Being part of a high performing team that wants to win and have fun doing it
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