A/P Specialist

Aston Carter • Chicago, IL • 1h ago

Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist supports a high-volume, largely manual Accounts Payable environment by monitoring shared mailboxes, retrieving vendor invoices, and processing both PO and non-PO transactions. This role ensures the timely and accurate processing of approximately 1,000-1,200 invoices per month and requires accurate application and coding of Canadian indirect taxes to ensure compliance with Canadian tax requirements.

Responsibilities

Monitor shared mailboxes and retrieve vendor invoices.

Process both PO and non-PO transactions.

Match PO-based invoices in Syteline.

Coordinate coding and approvals for non-PO invoices via Outlook.

Resolve purchase order discrepancies.

Reconcile vendor statements.

Ensure timely and accurate processing of invoices.

Apply and code Canadian indirect taxes, including PST, GST, and HST.

Essential Skills

Invoice processing.

3-way match.

Vendor maintenance.

Experience with Canadian tax (GST, PST, HST).

Ability to work within spreadsheets and create simple formulas in Excel.

Proficiency within a large-scale ERP such as SAP, Oracle, Workday, SyteLine, Infor, NetSuite, or Microsoft Dynamics.

Additional Skills & Qualifications

3+ years of experience processing over 200 invoices a week.

3+ years of experience matching purchase orders to invoices.

3+ years of vendor maintenance experience.

3+ years of experience coding Canadian tax filings.

Familiarity with SyteLine is a plus.

Work Environment

This is a 100% remote position with the supervisor located on the East Coast.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Feb 21, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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